RFCQ - ESB D4 OR34/OR194/OR228 Crack Sealing Project

The Oregon Department of Transportation (ODOT) is issuing a Request for Competitive Quotes (RFCQ) for a pavement crack sealing project on state routes OR34, OR194, and OR228, spanning Benton, Linn, and Polk counties. The project requires a single contractor to provide all labor, equipment, machinery, traffic control, and sealant to perform comprehensive crack sealing at various locations. Specifically, the work involves sealing all cracks 1/4" or wider in travel lanes, shoulders, and medians using Polyflex 547 sealant or an approved equivalent, in compliance with the 2024 Oregon Standard Specifications for Construction. The contractor must submit a detailed Traffic Control Plan for ODOT review and coordinate work to avoid interference with other state contracts. Key deliverables include a completed crack sealing project with precise documentation and adherence to technical specifications. The bid is due by March 6, 2024, at 10:30 am, with a substantial completion date of September 20, 2024, and final completion by September 27, 2024. Quotes must be submitted through the OregonBuys eProcurement system, with the project managed by Kendall Weeks, Transportation Operations and Maintenance Manager.

This procurement is exclusively reserved for Emerging Small Business (ESB) certified contractors as part of Oregon's ESB Assistance Program. Only contractors with current ESB certification are eligible to submit quotes, with the contract to be awarded to the lowest responsive and responsible ESB-certified bidder. The contractor must meet several certification requirements, including having no undisclosed state debt, using only registered subcontractors, and maintaining a qualifying drug testing program. Preliminary bid results indicate potential project values ranging from $70,800 to $96,571, with three contractors (Commsurf Pro, Coastal Construction Services LLC, and Hybrid Construction LLC) having submitted initial bids. The contract will be governed by Oregon law and includes provisions for liquidated damages for failing to meet completion dates or exceeding specified lane closure and traffic stop limits. While no specific funding source is detailed, the contract incorporates multiple references to ODOT guidelines, prevailing wage rates, and standard contract conditions.