RFCQ - District 5 Sanding Rock 2024 (Re-bid)

The Oregon Department of Transportation (ODOT) is conducting a Request for Competitive Quotes (RFCQ) for District 5 Sanding Rock 2024, seeking a qualified supplier to furnish sanding rock for the Lane County maintenance district. The procurement requires 10,000 tons of 1/4" - #10 sanding rock with two potential service options: ODOT pickup or contractor delivery and stockpiling. Specific material requirements include aggregate with at least 90% of pieces larger than No. 8 sieve being fractured on two faces, with strict grading specifications. Key deliverables include rock available for pickup by February 5, 2025, with potential delivery and stockpiling completed by February 12, 2025, at the I-5 northbound, Exit 199 location in Coburg. The evaluation criteria prioritize the lowest responsible offeror whose quote complies with all technical and contractual requirements, with ODOT reserving the right to factor in their own pickup costs when determining the most advantageous pricing. The solicitation was posted on December 4, 2024, with proposal responses due by December 17, 2024, and delivery times restricted to Monday through Thursday between 7:30 am and 4:00 pm.

The RFCQ does not specify explicit set-aside designations for disadvantaged business enterprises. Potential contractors must maintain specific insurance coverages, including Commercial General Liability, Workers' Compensation, and Automobile Liability. The bid tabulation indicates four potential contractors: Wildish Building Material Co., Knife River, Siegmund Excavation and Construction, and North Santiam Paving Co., with bid prices ranging from $398,800 to $958,000. Wildish Building Material Co. submitted the lowest bid at $33.42 per ton for furnishing rock and $6.46 per ton for hauling and stockpiling. The procurement is subject to ODOT's standard purchase order terms and conditions, which include payment within 30 days, compliance with state and federal laws, and maintenance of records for six years. Vendors must also adhere to workers' compensation requirements, safety standards, and tax compliance regulations. The total contract value appears to be approximately $400,000, with potential variations based on the selected delivery method and final negotiated terms.