RFB for janitorial services graves CO temp courthouse

The Commonwealth of Kentucky Administrative Office of the Courts (AOC) issued a Request for Bids (RFB) for comprehensive janitorial and housekeeping services at the Graves County Temporary Courthouse, a 22,000 square-foot facility located at 1102 Paris Road, Mayfield, Kentucky. The scope of services includes daily trash removal and restroom maintenance, weekly floor care and bathroom disinfection, monthly dusting and baseboard cleaning, semi-annual floor polishing and carpet extraction, and annual window and blind cleaning. The successful contractor must maintain a designated on-site supervisor during normal facility operating hours and perform all cleaning services between 6:00 a.m. and 8:00 p.m. Eastern Time, providing all personnel, equipment, tools, and cleaning materials necessary to maintain the facility to professional standards. The contractor shall be responsible for supervision and service delivery, while the AOC will furnish paper products, soap, trash bags, urinal cakes, and urinal mats. The RFB was released on December 16, 2022, with bids due by 3:30 p.m. Eastern Time on December 23, 2022; award notification was anticipated on December 27, 2022, with contract execution on December 28, 2022, and service commencement on January 1, 2023. Award shall be made to the lowest responsive, responsible bidder, and all communications regarding the solicitation must be submitted in writing to Solicitation@kycourts.net, with no phone inquiries accepted.

The initial contract term extends through the end of the current biennium with renewal options for up to two additional biennia, each requiring written approval from both the contractor and the AOC. The contractor must obtain and maintain commercial general liability insurance of $1 million per occurrence and $2 million aggregate and must file a performance bond prior to contract execution. Prices must be quoted without Federal Excise Tax, Kentucky Sales Tax, or Kentucky Use Tax, and quoted prices shall remain firm for the initial contract period. Bidders must submit responses electronically and include a transmittal letter, signed solicitation, certificate of authority, a minimum of three references, and a completed bid form with cost information provided on Exhibit B. No specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendor information, or budget ranges were identified in the available procurement documentation.