RFB-COP-10-26-02 janitorial services

The City of Poughkeepsie is requesting bids for janitorial services at six municipal locations totaling approximately 84,466 square feet, with bids due November 13, 2026 under RFB-COP-10-26-02.

Bidders must hold active contracts equal to at least 50% of the proposed bid value, and references must be current clients under active cleaning service contracts rather than historical references. New LLCs may qualify if owners and employees possess prior commercial cleaning experience and meet all other requirements. All bidders must certify compliance with Section 103-a of the General Municipal Law, Section 139-d of the New York State Finance Law regarding independent bid preparation and non-collusion, and the Iran Divestment Act of 2012.

Services are required across the Municipal Building, Public Safety Building, Department of Public Works, Police Department, Clover Street Fire House, and Hooker Avenue Fire House. Work includes routine janitorial services at varying frequencies (five days per week Monday through Friday, seven days per week, and two days per week on specified days), along with specialized services such as strip and wax floor treatments and rug shampooing. Bidders must furnish qualified supervision, a detailed work plan, labor, supplies, materials, and equipment (except utilities and supplies to be provided by the City). Specifications serve as a minimum performance guide; bidders must develop work plans meeting or exceeding all stated requirements.

The City reserves the right to award multiple contracts if in its best interest and to delete any items from the contract. Contracts will be awarded to the lowest responsible bidder for each group. The incumbent is Cleaning Services of the Hudson Valley NSI, which held an identical or substantially similar contract within the past five years. Bidders must submit detailed company qualifications, organizational structure, staffing information, current government and commercial contract references, and documentation of any terminated contracts within the past five years. Bids must be submitted in person or via mail.