Addendum 1.pdf

CITY OF POUGHKEEPSIE

POUGHKEEPSIE, NEW YORK

RFB-COP-10-26-02

Janitorial Services

ADDENDUM NO. 1

October 21, 2026 This Addendum contains the following:

1. Questions and Answers

2. All forms needed for Bid proposal attached

1. Can a small business submit a bid for an individual group or location? Bids are for all locations, all requirements listed in the bid specs must be met for any business to bid.

2. What insurance coverage, certifications, and prior experience are required?

All requirements are listed in the Bid Specs.

3. Are bids accepted electronically, or must they be submitted in a sealed envelope? Bids must be submitted in person or via mail.

4. Where can we obtain the complete bid specifications, including the locations, cleaning schedules, and pricing forms? All information needed is in the Bid Specs.

Bid Specs are located on Bid Net, City of Poughkeepsie Website and NYS Contractor Report.

5. Can a newer LLC qualify based on the owner's and employees' previous commercial cleaning experience? Yes, they may. As long as all requirements are met.

6. Will professional references from former supervisors or managers be accepted instead of references from current company cleaning contracts? No, Contractors will furnish with their proposal, a list of references for those clients to which they are currently under contract for cleaning services.

7. Does the requirement that current contracts equal at least 50% of the proposed City bid apply when bidding on only one building or group? Group.

Site Billing Address Square Footage Days Per Week Bid Amount 2026-2027

5 Days Per Week Per Month:

Mon-Fri Per Year:

7 Days Per Week Per Month:

Sun-Sat Per Year:

2 Days Per Week Per Month:

Tues-Fri Per Year:

2 Days Per Week Per Month:

Tues, Fri Per Year:

SQUARE FOOTAGE TOTAL 84,466

Per Month:

Per Year:

City of Poughkeepsie

MONTHLY TOTALS:

ANNUAL TOTALS:

20,750

Purchasing Department ATTACHMENT "A"

SITE LOCATIONS AND PROPOSAL FORM

RFB-COP-10-26-02 JANITORIAL SERVICES

2.

3.

4.

City of Poughkeepsie Public Saftey Building, 62 Civic Center Plaza Poughkeepsie, NY 12601

City of Poughkeepsie DPW 26 Howard Street Poughkeepsie, NY 12601

City of Poughkeepsie Police Department, 62 Civic Center Plaza Poughkeepsie, NY 12601

City of Poughkeepsie Police Department, 62 Civic Center Plaza Poughkeepsie, NY 12601

City of Poughkeepsie DPW 26 Howard Street Poughkeepsie, NY 12601

City of Poughkeepsie DPW 26 Howard Street Poughkeepsie, NY 12601

23,000

4,116

Site Name and Address

City of Poughkeepsie Municipal Building, 62 Civic Center Plaza Poughkeepsie, NY 12601

City of Poughkeepsie DPW 26 Howard Street Poughkeepsie, NY 12601

1. 36,600

Vendor: Name _______________________________________________

Item No.

Description Clover Street Fire House Hooker Ave Fire House Price Per Square Foot 1 Strip & Wax Approx Sq ft: 2387 Approx Sq ft: 500 $ as defined in Section 3.2 2 Rugs-Shampooing Approx Sq ft: 545 Approx Sq ft: 1300 $ as defined in Section 3.4

Vendor Name:___________________________________________________________

Contact Name:___________________________________________________________

Address:________________________________________________________________

Telephone:_______________________________________________________________

Email:___________________________________________________________________

Alternate 1

Note to Bidders: The City reserves the right to delete any item(s) from the contract.

RFB-COP-10-26-02

Janitorial Services at Various City of Poughkeepsie Locations

BIDDER QUALIFICATION INFORMATION

1. Company name

Address

2. Company Officers _ Title _

Title

Title

Title

Title

3. Date of organization or incorporation of company/partnership

4. Office structure: Janitorial manager's name _

Telephone: Day # Evening #

5. # Custodial Employees: # Full Time # Part Time TOTAL #

# First line supervisors # Foremen/lead workers # Janitors _

6. References and Experience

a. List government buildings over 50,000 square feet presently under contract with your company: Agency

Location sq. ft. Approximate Value of Contract

1. _

2.

3. _

b. Buildings other than government currently under contract with your company:

Owner Location Sq. ft. Approximate Value of Contract

1. _

2.

3.

4.

c. Other experience:

d. Number of years in business:

e. List all contracts the owner/manager of buildings has terminated, or not renewed, with your company within the last 5 years:

Name of Owner/Manager Location Date of Termination Reason

I certify that the above information is true and correct

_ Signature

_ Title

_ Date

CITY OF POUGHKEEPSIE

Purchasing Department

BID PROPOSAL

FORM

Bid submitted by:

The undersigned hereby designates as his office to which such notice of acceptance may be mailed, telegraphed, or delivered:

The vendor hereby agrees to the provisions of Section 103-a of the General Municipal Law which requires that upon the refusal of a person, when called before a Grand Jury to testify concerning any transaction, or contract had with the State, any political subdivision thereof, a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or contract,

(a) "such person, and any firm partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contracts with any municipal corporation or any public department, agency or official thereof, for goods, work or services, for a period of five years after such refusal, and

(b) any and all contracts made with any municipal corporation or any public department, agency or official thereof, since the effective date of this law, by such person, and by any firm, partnership or corporation of which he is a member, partner, director or officer may be cancelled or terminated by the municipal corporation without incurring any penalty or damages on account of such cancellation or termination, but any moneys owing by the municipal corporation for goods delivered or work done prior to the cancellation or termination shall be paid."

The vendor does hereby certify that he or it is under no such impediment or disqualification from bidding created under Section 103-b of the General Municipal Law of the State of New York.

CS1

As required by Section 139-d of the New York State Finance Law, the bidder certifies that:

(a) the bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies, or equipment of the type described in the invitation for bids, and

(b) the contents of the bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. The signature of the Contractor to this contract shall be deemed a specific subscription to the certificate required pursuant to Section 139-d of the State Finance Law and the Contractor affirms that the statements therein contained are true under the penalties of perjury."

(c) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

Signed

By (President)

Dated

If a corporation, give the State of Incorporation, using the phrase "corporation organized under the laws of

If a partnership, give names of partners, using also the phrase "co-partners trading and doing business under the firm name and style of

If an individual using a trade name, give individual name, using also the phrase "an individual doing business under the firm name and style of

CS2

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

As a result of the Iran Divestment Act of 2012 (the “Act”), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law § 103-g, both effective April 12, 2012.

Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) (the “Prohibited Entities List"). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL § 165-a(3)(b).

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included on the Prohibited Entities List.

During the term of the Contract, should the City receive information that a Bidder/Contractor is in violation of the above-referenced certification, the County will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the County shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in default.

The County reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List.

I, , being duly sworn, deposes and says that he/she is the of the Corporation and that neither the Bidder/Contractor nor any proposed subcontractor is identified on the Prohibited Entities List.

SIGNED

SWORN to before me this day of

Notary Public:

JANITORIAL SERVICES AT

VARI OUS CIT Y OF

POUGHKEE PSIE

LOCATIONS

RFB-COP-10-26-02

Receipt of Addendum:

Addendum No. Date Received

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