RFB-85-20 Chiller Pre-Purchase Weber Bldg DOCJT Richmond

The Commonwealth of Kentucky's Department for Facilities and Support Services, Division of Engineering and Contract Administration, issued Request for Bid No. RFB-85-20 for the pre-purchase of an air-cooled scroll water chiller system for the Weber Building at the Department of Corrections Justice and Treatment (DOCJT) facility in Richmond, Marion County, Kentucky. Sealed bids were due on October 30, 2019, at 10:30 A.M. Eastern Time, with submissions required to the Sealed Bid Clerk at 403 Wapping Street, 2nd Floor, Frankfort, Kentucky 40601-2638. The procurement seeks a single chiller unit meeting comprehensive technical specifications, including equipment from manufacturers such as Daikin (basis of design), Trane, Carrier, or York, capable of operating in ambient temperatures from 32 to 105 degrees Fahrenheit and complying with AHRI 590 certification, ASHRAE standards, and ASME Boiler and Pressure Vessel Code requirements. The chiller must include factory-assembled and run-tested components with R-410A refrigerant, microprocessor-based standalone controls with BACnet communication capability, and a five-year extended warranty covering complete replacement, compressor assemblies, refrigerant, oil, and labor from the date of substantial completion. The equipment delivery deadline is 70 calendar days from contract execution, specifically February 7, 2020, with liquidated damages of $500 per day assessed for delays beyond this date. Bidders must submit a lump sum bid amount with a five percent bid guarantee, bidder qualifications documentation, sworn affidavits regarding campaign finance law compliance and resident status, vendor reports of prior violations, non-collusion certifications, and evidence of compliance with Kentucky civil rights and equal employment opportunity requirements.

This procurement is open to all responsible and responsive bidders meeting qualification standards, with Kentucky resident bidder reciprocal preference available under KRS 45A.490-494 for applicants submitting proper affidavits of resident status. Bidders claiming disadvantaged contractor status, including Women Business Enterprises (WBE), Minority Business Enterprises (MBE), Disadvantaged Business Enterprises (DBE), or Service-Disabled Veterans, must provide appropriate certification documentation. The successful bidder must furnish a 100 percent Performance Bond and a separate 100 percent Payment Bond executed by a surety company authorized to conduct business in Kentucky, with all bonding documents required prior to contract award. Bidders must register with the Kentucky Secretary of State as being in good standing and complete registration with eMars (eProcurement) prior to contract award. No specific incumbent vendor or current contractor was identified in the solicitation documents, and the project requires integration with existing HVAC infrastructure at the Weber Building facility located at 521 Lancaster Avenue, Richmond, Kentucky 40475, with project account number 525-C97T-CJ16-00. The solicitation documents do not specify a disclosed budget range or award value; however, the bid guarantee requirement of five percent suggests a substantial project cost, with the contract amount to be determined by the lowest responsive bid submitted by a responsible bidder.