RFB 2821-27 City Hall HVAC Replacement & Installation

The City of Branson, Missouri is seeking qualified contractors to provide and install three rooftop HVAC units (RTUs 2, 3, and 4) at Branson City Hall through Request for Bid (RFB) 2821-27. The procurement specifically requires Aaon units or approved equivalents, with a comprehensive installation scope that includes removing existing equipment, preparing curbs, connecting electrical and network systems, and performing startup and verification. Bidders must submit electronic proposals through the city's Euna OpenBids platform by October 6, 2025, at 1:00 PM CST, with a public bid opening to be conducted via Microsoft Teams teleconference. The project requires contractors to provide itemized costs for HVAC units, warranty, additional equipment, and installation, with a payment structure of 50% due at order and 50% upon completion. Evaluation will focus on selecting the lowest and best responsible bidder, with contractors expected to demonstrate technical capability to perform complex HVAC replacement and installation services. Potential bidders are encouraged to inspect the site and schedule a pre-bid consultation with the Parks and Recreation Director to fully understand project requirements.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged business enterprises. Contractors must provide proof of general liability, automobile liability, and workers' compensation insurance, with the City of Branson to be named as an additional insured. The contract includes robust warranty provisions, specifically a five-year warranty on materials and equipment and a one-year warranty on workmanship, with nonperformance penalties of $100 per day for incomplete services and potential contract cancellation for repeated failures. While no specific contract value is disclosed, the city reserves the right to reject any or all bids and potentially make awards by individual items or item groups. A City of Branson building permit will be required for the project, though the permit fee will be waived. The procurement also allows for potential additional purchases by other public agencies, suggesting flexibility in the contract's potential scope and value. Interested vendors can request additional information by contacting the city's procurement team via the provided email address.