Scope of Work.PDF

SCOPE OF WORK

1. Purpose: The City of Branson is soliciting bids for a qualified contractor to provide and install three rooftop HVAC units (RTUs 2, 3, and 4) with comparable Aaon units, or approved equal, at Branson City Hall.

2. Essential Duties and Responsibilities:

2.1 The Contractor shall provide all labor, material, and equipment necessary and make fully operational three (3) Aaon Roof Top Units, or approved equal, as specified, and described hereinafter.

RTU4 – 2nd Floor;

Finance

1996 11106RH-A7-2-E0-1D2:

D00G0D0AJ0000B

96CHEF6 Aaon 2nd Floor Mech.

Room

MDP-1

RTU3 – 2nd Floor; Clerk’s Office

1996 11107RH-05-2-E0-1C2:

D00G0DCAJ0000B

96CHED43 Aaon 2nd Floor Mech.

Room MDP-2

RTU2 – 1st Floor; Lobby

1996 No Model Number Listed 96CHEF5 Aaon 3rd Floor- Roof Top

2.2 All necessary controls, motors, fittings, louvers, ductwork, and related components (as necessary), blower(s), and all other equipment and materials hereinafter specified are a part of this Contractor's work. The intent of this specification is to furnish, install and make operational a complete replacement of rooftop air conditioning unit in need of repair, with a new unit that will perform all necessary requirements to cool the operation areas.

2.3 The contractor shall provide all materials, labor and appurtenances required to complete the installations including:

2.3.1 Contractor is responsible for the procurement and setup of the crane.

2.3.2 Removing and properly disposing of all existing equipment.

2.3.3 Furnishing and installing curbs to support new rooftop units.

2.3.4 Setting and securing new HVAC equipment in place.

2.3.5 Connecting new units to existing high- and low-voltage electrical service. This would include components hooked up to the fire panel if applicable.

2.3.6 Connecting with C&C group to make sure all back net devices are hooked up properly and are working with online software.

2.3.7 Installing and connecting all condensate drains.

2.3.8 Performing equipment start-up and verifying proper operation.

2.3.9 Removing and disposing of all job-related debris from the premises.

2.4 Duct and Electrical modifications or replacements may be necessary. If existing ductwork is of an acceptable condition and compatible with new unit being supplied by the contractor, then existing ductwork may be utilized.

2.5 Existing equipment, duct work, etc. that are removed shall be disposed of by the Contractor.

2.6 It shall be the responsibility of the Contractor to inspect the jobsite prior to bid, in order to be thoroughly familiar with the conditions in which the systems shall be completely installed. The Contractor shall also be thoroughly familiar with the general requirements of the contract, the specifications as they relate to the conditions, and shall have carefully estimated the difficulties they impose on the total and entire satisfactory completion of work.

2.7 All workmanship and materials shall be in accordance with applicable international codes and regulations. Such codes and regulations are to be considered part of the specifications. The Contractor shall obtain appropriate permits required from the City of Branson building department.

The Contractor shall coordinate the work and advise the City of all special requirements necessary for the proper installation of equipment, and shall pay for all permits, licenses, fees and taxes relative to the work. A City of Branson Building Permit will be required; however, the permit fee will be waived.

2.7.1 It shall be understood and agreed upon by the Contractor that the work herein described shall be completed in every detail, even though every item involved is not particularly mentioned. The Contractor shall be held responsible for the completion of work intended and described and shall not avail from any of the manifestly unintentional error or omission, should such exist.

2.7.2 Should any error or inconsistency appear in the specifications, the Contractor shall make mention of same to the City before proceeding with the work in question.

2.8 Standard Products:

2.8.1 Equipment and materials provided for the system installations(s) shall be a standard product. The equipment shall be supported by an authorized service organization, or factory employee (of the manufacturer/supplier) that is reasonably convenient to the jobsite.

2.8.2 HVAC Guide Specifications: Provide & install the following HVAC systems or approved equal.

Constant Volume Fan 72kw Electric Heat Aluminum Microchannel Coils Hail Guards Economizer with Barometric Relief Return Air CO2 Sensor Non-Fused Discount

2.9 Installation:

2.9.1 All workmanship and materials shall be subject to random testing and inspection by a member of the utilities department, building or engineering department. If any findings reveal improper materials, defective components or inadequate performance as outlined in the specification, the Contractor shall remove and replace the materials in question upon notification. The replacement equipment must be new and must be installed in strict compliance with the contract requirements and the manufacturer’s installation instructions.

2.10 Warranty:

2.10.1 The Contractor shall warrant all materials and equipment for a period of five (5) years and workmanship for a period of one (1) year from date of final acceptance, against defects of material and workmanship which may lead to improper equipment performance, excessive wear or deterioration or failure. All defects and improper workmanship shall be corrected at the Contractor’s expense with no cost or obligation to the City during the warranty period.

3. Nonperformance: Contractor is expected to provide a specific level of service and perform the duties as outlined in this bid. Failure to fulfill the obligations under the contract or resolve any written complaint within three (3) days of time may be considered a breach of contract and result in a penalty to the contractor of $100.00 per day for the incomplete service. Nonperformance of duty could result in cancellation of the contract.

4. Invoicing: The City agrees to pay the contractor in accordance with the rates set forth on the pricing page. Payments will be paid by the City based upon an itemized statement of services furnished by the contractor and subject to approval by the requesting department that the contractor fully performed the work satisfactorily.

5. Subcontracting: The contractor must function as the single point of responsibility for the City, regardless of any subcontractor arrangements for all services provided. The contractor must submit a list of subcontractors to the Purchasing Department for approval within thirty (30) days from the beginning of this contract. This shall include assuming responsibilities and liabilities for all material and services provided. None of the work or services covered by the contract shall be subcontracted without the prior approval of the City

6. Investigation of Conditions: Before submitting a bid, bidders should carefully examine the site of the work and fully inform themselves to the conditions of the equipment and limitations. The contractor must use such methods and means to carry out his work so as to cause minimal interruption or interference with City business. To schedule a time, contact Cindy Shook, Director of Parks and Recreation at 417-335-2368 to make arrangements

7. The City reserves the right to reject all bids. It is the intent and purpose of the City that this Request for Bid provides fair and equal opportunity for each bidder to submit competitive bids. It is the bidder’s responsibility to furnish as many details as possible for consideration if offering a substitute product.

PRICING PAGE

The bidder must provide pricing information as specified below to provide all labor, equipment and materials necessary and make fully operational three (3) HVAC units in accordance with the terms and conditions of this Request for Bid.

1. Aaon RTUs, or approved equal $________

2. Warranty $________

3. Additional Equipment/Accessories needed $________

4. Installation Costs $________

Total Price $________

Payment Schedule: 1st payment – 50% due at time of order (invoice required)

2nd payment – 50% due at conclusion of installation (final invoice required)

Provide Brand and Model Number / Specific Information below:

Provide Warranty Information below:

DELIVERY: F.O.B. DESTINATION

ACCEPT VISA P- Yes________NO________

Prompt Payment Discount________%________Days, Net_______Days

The above pricing information is hereby provided in accordance with the terms and conditions of this Request for Bid.

SIGNATURE AND IDENTITY OF BIDDER: The undersigned states that the correct LEGAL NAME and ADDRESS of (1) the individual bidder, (2) each partner or joint venture (whether individuals or corporations, and whether doing business under a fictitious name), or (3) the corporation (with the state in which it is incorporated) are shown below; that (if not signing the intention of binding himself to become the responsible and sole contractor) he is the agent of, and duly authorized in writing to sign for the bidder or bidders; and that he is signing and executing this (as indicated in the proper spaces below) as the proposal of a (check one):

( ) sole individual ( ) partnership ( ) joint venture

( ) corporation, incorporated under laws of State of Missouri

Respectfully submitted, Signed ___________________________ Title __________________ Date __________________

CONTACT PERSON FOR BID:

Printed Name __________________________________________________________________

Email ____________________________________ Phone (_____) ________________________

Address _______________________________________________________________________

Check box if same as above: ☐

CONTACT PERSON FOR EXECUTION OF CONTRACT:

Printed Name __________________________________________________________________

Email ___________________________________ Phone (_____) _________________________

Address _______________________________________________________________________