RFB-237-19 Mike May Slide & Rick Edmiston Slide HP Pike Co

The Commonwealth of Kentucky, Division of Engineering and Contract Administration, issued Request for Bid (RFB-237-19) on May 1, 2019, seeking sealed bids for high-priority Abandoned Mine Lands (AML) reclamation services in Pike County, Kentucky. The procurement encompasses two distinct projects: the Mike May Slide project covering approximately 1.6 acres and the Rick Edmiston Slide project covering approximately 4.9 acres of total area with 1.9 acres of active construction. The Mike May project deliverables include removal of slide material, relocation of concrete barriers, subdrain installation, revegetation efforts, and roadway repairs designed to protect a residential structure, with 22 line items addressing mobilization, utility relocation, landscape allowance, structure removal, site preparation, earthwork, erosion control, seeding, and roadway materials. The Rick Edmiston project encompasses 29 line items including excavation of slide material to bedrock, gradework on subsidence slopes, subdrain and culvert installation, structure removal and replacement, concrete work, HDPE pipe installation, concrete headwalls, debris barrier walls, and revegetation activities. All work must be completed within 90 calendar days from the effective contract award date. Sealed bids were due May 13, 2019, at 10:30 a.m. Eastern Time at 403 Wapping Street, 2nd Floor, Frankfort, Kentucky 40601, with a mandatory pre-bid conference and site tour scheduled for May 6, 2019, at 11:00 a.m. Eastern Time at Little Caesars Pizza in Belfry, Kentucky. Successful bidders must submit a comprehensive bid package including company qualifications, equipment lists, subcontractor schedules, material listings, and a bid guaranty of not less than 5 percent of the total bid amount, along with various affidavits and certifications addressing campaign finance compliance, Kentucky tax compliance, workers' compensation, unemployment insurance, and federal debarment status. The contract is awarded on a lump-sum basis to the lowest responsive bid from a responsible bidder, with successful contractors required to furnish 100 percent Performance and Payment Bonds within five calendar days of receiving the Intent to Award.

Bidders must demonstrate good faith efforts to achieve a 5 percent Minority Business Enterprise (MBE) participation goal or provide written documentation of such efforts, with all proposed subcontractors requiring verification through the Applicant Violator System (AVS) check with the Department of Surface Mining Reclamation and Enforcement prior to contract award. The solicitation requires bidders to list all vendor violations issued within the preceding five years related to taxes, wages and hours, occupational safety, workers' compensation, and unemployment insurance, with verification through the Kentucky Labor Cabinet. Bidders must be registered with the Kentucky Secretary of State as being in good standing, registered with the state's eProcurement system (eMars), and compliant with all Kentucky statutes regarding campaign finance, sales and use taxes, income taxes, workers' compensation, and unemployment insurance. The projects are federally funded under Title IV of the Surface Mining Reclamation and Control Act of 1977 (Public Law 95-87), administered by the U.S. Department of the Interior, Office of Surface Mining, with all construction materials subject to Buy American Act requirements. No specific award value or budget range was identified in the provided solicitation materials, though pricing is based on unit prices and lump-sum amounts specified in the detailed bid schedules contained in the final specification documents. The bid offer is valid for thirty calendar days from the official opening date, with unbalanced bidding and front-loading of bids constituting grounds for bid rejection.