RFB-203-23 WSH HVAC Removal & Install Bldg 15

The Commonwealth of Kentucky Department for Facilities and Support Services, Division of Engineering and Contract Administration, issued Request for Bid (RFB) 785 2300000506 (RFB-203-23) on behalf of Western State Hospital in Clark County for HVAC removal and installation services at Building 15 located in Hopkinsville, Kentucky. The solicitation requires bidders to remove existing HVAC systems—including two split system air conditioners, electric unit heaters, and an electric furnace—and install two nominal 5-ton packaged heat pump units with supplemental electric heat, along with associated ductwork, grilles, diffusers, and controls. Additional contractor responsibilities include bush removal at the AHU-2 location, ceiling patching using sheet metal and paint to match existing conditions, material storage and staging coordination with the owner, and scheduling of testing, adjusting, and balancing (TAB) services with correction of any resulting deficiencies. The HVAC units will operate with stand-alone controls equipped with BACnet cards for potential future building management system integration. A mandatory site visit meeting was held on February 20, 2023, at 10:00 A.M. Central Time at 2400 Russellville Road, Hopkinsville, Kentucky 42240, with bids due by March 2, 2023, at 2:00 P.M. All bid documents, specifications, and drawings were made available for download at no charge from the State Plan Room website (stateofkyplanroom.com), with hard copies available for purchase. Bidders were required to submit complete bid documents through the Owner's Document Collaboration System (eCommunications), with online bidding prohibited and late bids not accepted.

No set-asides, disadvantaged enterprise designations, or restrictions on bidder type are identified in the solicitation documents. The RFB does not identify any incumbent contractors or existing vendors, nor does it specify an award value or budget range. Contractors must clearly identify their role as prime bidder, miscellaneous subcontractor, material supplier, or other entity during submission. Construction work shall typically occur during standard hours of 7:00 A.M. to 4:00 P.M., Monday through Friday, with flexibility for four 10-hour shifts subject to owner coordination and approval for work outside standard hours. Wage rates do not apply to this contract. Key project contacts include Jess Park (Hafer Design), David Trautwein (Division of Engineering), and Susan Ward (Division of Contract Administration).