RFB-198-25 CHFS-CSH - Upgrade/Replace Access Control System

The Commonwealth of Kentucky's Cabinet for Health and Family Services (CHFS) is soliciting bids for Request for Bid (RFB-198-25) to upgrade and replace the access control system at Central State Hospital in Louisville, Jefferson County. The project specifically targets Buildings 201, 202, and 209/209A, which include the Main Hospital and eleven patient and support units. The procurement requires removing existing access control system components and installing new infrastructure including card readers, electric door strikes, door contact sensors, magnetic door locks, push button access controls, hardware, wiring, and comprehensive programming. A mandatory site visit is scheduled for March 13, 2025, at 11:30 AM ET, with electronic bids due on April 8, 2025, at 1:30 PM through the Commonwealth's eProcurement system. Bidders must be registered in the Vendor Self Service (VSS) System and submit a combined PDF of the Official Bid Document and Bid Bond, entering $0.00 as the contract amount in the e-procurement system while providing the actual contract amount as an attachment. A public bid reading will occur via conference call on the bid opening date at 3:00 PM Eastern Time, with project documents available at no charge on the state of Kentucky plan room website.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the documentation. The access control system will be an on-premises, stand-alone solution that is not integrated with the existing video management system. No incumbent vendors are identified, and the project requires a completely new system installation with full responsibility for providing an operational infrastructure. While no specific budget range is explicitly stated, the comprehensive nature of the access control system upgrade across multiple buildings suggests a significant investment. Contractors will be responsible for a turnkey solution, including all necessary programming and hardware installation, with the expectation of delivering a fully functional access control system that meets the specific requirements outlined in the construction documents and specifications. The project contacts include representatives from BCCLT, Inc., the Division of Engineering and Contract Administration, CHFS, and the Purchasing Agent, indicating a multi-agency collaborative approach to the procurement.