Final_RFB_785_2500000511_2_SO_FORM.PDF

Document ID: RFB 785 2500000511 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Modification: Yes Version #: 2

TITLE: RFB-198-25 CHFS-CSH - Upgrade/Replace Access Control System

Date Issued:

03/24/2025 Record Date:

03/24/2025

Solicitation Closes Date:

04/08/2025 Time:

13:30

Solicitation No:

RFB 785 2500000511

Reason for Modification

Addendum One

Online Bidding Prohibited: No For Information Call:

Kristi Sharp 502-330-9858

Bid Receiving Location:

Finance - Division of Engineering & Contract Administration Bid Clerk The Bush Building, 403 Wapping St, 2nd Floor

Frankfort KY 40601

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2500000511 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-198-25 CHFS-CSH - Upgrade/Replace Access Control System

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

Shipping Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Billing Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Document ID: RFB 785 2500000511 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

REQUEST FOR BID NO. RFB-198-25

Upgrade/Replace Access Control System Central State Hospital Cabinet for Health and Family Services Louisville, Kentucky

Project Description

The Project will upgrade the access control system in Central State Hospital Buildings 201, 202, and 209/ 209A.

Building 201 is the Main Hospital and includes Patient and Support A-201H and Units 201J-201L, a total of eleven Units in Building 201. The work of the Project involves removal of existing access control system components.

Upgraded system components at select doors will include (but not limited to) card readers, electric door strike, door contract sensor, magnetic door lock, push button access controls, hardware, associated raceways, wiring and programs for a fully operational access control system. All work of the Project must be coordinated with CSH and performed within the work periods established by CSH.

SITE VISIT INFORMATION:

There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit will be held on 3/13/2025 at 11:30 AM ET. Someone from the design team will meet contractors at Central State Hospital, 10510 LaGrange Rd., Louisville, Kentucky.

ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS

PROJECT.

IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.

PROJECT CONTACTS:

Consultant: Shaminda M. Hubert, BCCLT, Inc., hubert@bcclt.com, Project Manager: Greg Schenck, Division of Engineering and Contract Administration, Greg.Schenck@ky.gov,

(502) 234-0519 Agency: Bob Duley, Cabinet for Health and Family Services, robert.duley@ky.gov, Purchasing Agent: Kristi Sharp, Division of Engineering and Contract Administration, Kristi.Sharp@ky.gov,

(502) 330-9858

OBTAINING PLANS AND SPECIFICATIONS:

For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.

ELECTRONIC BID SUBMITTAL:

Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.

Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by

Document Phase Document Description Page 4

2500000511 Final RFB-198-25 CHFS-CSH - Upgrade/Replace Access Control System

Total Pages: 5 https://www.stateofkyplanroom.com https://vss.ky.gov/ the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

Customer Resource Center (CRC)

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

There will be a public bid reading by conference call on the bid opening date at 3:00 P.M. Eastern Time.

The dial in number is 502-782-2663 or 844-603-5060.

Conference ID# 240522002# Participant code is 39750#

Document Phase Document Description Page 5

2500000511 Final RFB-198-25 CHFS-CSH - Upgrade/Replace Access Control System

Total Pages: 5 https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/