RFB-189-25 DJJ Hopkinsville Group Home Improvements

The Commonwealth of Kentucky's Department of Juvenile Justice, Division of Engineering and Contract Administration, is soliciting bids through Request for Bid (RFB-189-25) for general construction improvements at the Hopkinsville Group Home facility located at 2625 Madisonville Road, Hopkinsville, Kentucky. The project comprises two volumes of work: Volume One includes the addition of an ADA-accessible toilet and laundry room, removal of one office with creation of two replacement offices, installation of a larger primary entrance door for ADA accessibility, and replacement of the building's PTAC unit with a VRF HVAC system; Volume Two encompasses excavation and installation of new drainage infrastructure with storm piping and concrete headwall behind the facility, removal and replacement of the asphalt entrance with new paving and storm piping, installation of guardrails and concrete headwalls, and bank stabilization work involving stone installation and geotextile fabric application across approximately 146 linear feet of slope. Prospective bidders must be registered in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission and must submit bids exclusively through the Commonwealth's eProcurement system with no postal, email, or hand-delivered submissions accepted; bidders must allow 24 to 48 hours for VSS account activation. A mandatory site visit was held on February 27, 2025, at 10:00 A.M. Central Time, requiring completion of NCIC background checks and Central Registry Checks submitted by February 24, 2025, at 3:00 P.M. Eastern Time. Project plans, specifications, and drawings are available at no charge from https://www.stateofkyplanroom.com through Lynn Imaging (1-800-888-0693), with planholders receiving all addenda; the original bid deadline of March 7, 2025, was extended to March 14, 2025, and subsequently extended again to April 2, 2025, at 1:30 P.M. Eastern Time, with a public bid reading via conference call at 2:30 P.M. Eastern Time on the same date. Bidders must submit the Official Bid Document and any required Bid Bond as a single combined PDF attachment, entering $0.00 in the eProcurement system with the actual contract amount on the Official Bid Document. Key project contacts include Purchasing Agent Susan Ward (502-226-0335; Susan.Ward@ky.gov), Architect David Wills (Hafer Design), Consultant David Lamb (Associated Engineers, Inc.), and Project Manager Dwayne Brown.

The solicitation documents do not identify any set-aside designations, minority or disadvantaged business enterprise (MBE/DBE) restrictions, or incumbent contractors related to this procurement. No specific evaluation criteria beyond standard bid compliance are detailed in the available documentation. Bidders are required to comply with all specifications and drawings dated January 2025 and as amended by three addenda, including compliance with materials specifications (such as birch wood doors painted to match existing doors and resilient base matching existing materials), ADA accessibility requirements, and safe work practices for the bank stabilization component, which requires 48-hour advance notification for buried line and cable location identification. No specific budget range or award value is disclosed in the solicitation materials; however, given the scope of work encompassing interior renovations, HVAC replacement, drainage system installation, asphalt paving, and bank stabilization, this represents a substantial construction project. Technical assistance is available from the Customer Resource Center at Finance.CRCGroup@ky.gov, 502-564-9641, or toll-free 877-973-4357, and award results will be posted to the state plan room following bid opening and review by the Division of Engineering and Contract Administration located at the Bush Building, 403 Wapping Street, Frankfort, Kentucky 40601.