RFB-144-26 KVA - EKVC-Elevator Modernization Project

The Commonwealth of Kentucky, Department of Veterans Affairs, Division of Engineering and Contract Administration, is soliciting bids for an elevator modernization project at the Paul E. Patton Eastern Kentucky Veterans Center in Hazard, Kentucky (RFB-144-26, Solicitation No. RFB 785 2600000243). The procurement requires contractors to furnish and install two new hole-less hydraulic elevator systems to replace existing Elevators #1 and #2, including demolition and removal of existing elevator cabs, power units, and controllers; installation of remote power units and controllers in an adjacent equipment room; reuse of existing guide rails, hoistway doors, frames, and sills; and fabrication of new elevator cabs with enameled steel construction, plastic laminate wall panels, stainless steel rails and doors, and illuminated ceilings. The contractor must provide a complete integrated system that ties into existing electrical and fire alarm systems while reusing hydraulic piping and electrical conduits. The bid closing date is December 19, 2025, at 1:30 PM Eastern Time, with a mandatory pre-bid meeting and site visit scheduled for December 4, 2025, at 10:30 AM Eastern Time at 200 Veterans Drive, Hazard, Kentucky 41701, with a virtual Microsoft Teams option available. A public bid reading will occur via conference call on December 19, 2025, at 3:00 PM Eastern Time. All bids must be submitted exclusively through the Commonwealth's eProcurement system; bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov allowing 24 to 48 hours for registration, and the Official Bid Document and any required Bid Bond must be combined as a single PDF attachment. Prospective bidders should direct procurement questions to Purchasing Agent Janis Wilhoite at janis.wilhoite@ky.gov or (502) 401-6239.

No set-aside designations or disadvantaged enterprise restrictions are specified in the solicitation documents. The procurement documents do not identify any incumbent vendors or current contractors. All project plans, specifications, and drawings are available at no charge through https://www.stateofkyplanroom.com, and contractors obtaining documents from other sources will not be registered as plan holders and will not receive addenda. The contractor must field-verify all existing conditions at the site prior to bid submission, as original shop drawings from June 8, 2000, are provided for reference purposes only. Addendum 2 modifies the original bidding documents to delete the protective cylinder casing specification, eliminate the Fire Command Center Annunciator Panel specification, revise the hydraulic piston disposal requirement from abandonment in place to removal and off-site disposal, and modify the hydraulic elevator manufacturer selection language from a mandatory list to "available manufacturers include but are not limited to the following." The specific contract award value or budget range is not disclosed in the solicitation documents; bidders must enter $0.00 as the contract amount in the e-procurement system, with the actual contract amount to be entered on the Official Bid Document submitted as an attachment.