RFB-140-24 HVAC Upgrade DMA Leitchfield Armory

The Commonwealth of Kentucky, Department for Facilities and Support Services, Division of Engineering and Contract Administration, is issuing Request for Bid RFB-140-24 (Solicitation No. RFB 785 2400000305) for HVAC upgrades at the Leitchfield Armory located at 541 Schoolhouse Road, Leitchfield, Kentucky, in Grant County. This procurement seeks qualified contractors to perform a complete removal and replacement of the existing HVAC hot water heating system, including air handlers, piping, ductwork, boiler, and pumps, and to install new variable refrigerant flow (VRF) heat pump systems with associated refrigerant piping, pipe insulation, and controls. The scope of work includes modifications to electrical systems to accommodate the new equipment, removal and replacement of ceiling tiles as necessary, and modification of existing DDC (Direct Digital Control) controls to integrate the new VRF equipment, with a DDC system modification allowance of $32,078.00 included in the project budget. A mandatory site visit meeting is scheduled for January 4, 2024, at 9:00 AM Central Time, and sealed bids must be submitted electronically through the Owner's Document Collaboration System (eCommunications) using MOVEit by January 18, 2024, at 2:00 PM EST, with no late bids accepted. Prospective bidders must download all bid documents, specifications, and drawings at no charge from the State Plan Room at https://www.stateofkyplanroom.com, and all bid forms must be completely filled out upon submission with identification of the firm's position as prime bidder, miscellaneous subcontractor, material supplier, or other. Key contacts include Kristi Sharp and Tony Yates from the Division of Contract Administration and Engineering, Roger Cunningham from Cunningham Consulting Services LLC, and Armory Manager Mat Simpson at 502-607-5441 or 606-706-8594 for facility access coordination.

This procurement contains no prevailing wage requirements and is not subject to set-aside designations for disadvantaged enterprises based on the available documentation. Electrical contractors are responsible for their own permit fees, and all project personnel will undergo vetting procedures as required. The project must integrate with the existing Simplex 4007 fire alarm system, and MC cable installations are limited to a maximum of 4 feet per specifications. The estimated project cost is $235,287.00, which includes the $32,078.00 DDC system modification allowance that must be incorporated into the bid price. Technical addenda containing additional specifications and drawing modifications will be distributed by Lynn Imaging, and bidders are responsible for reviewing and incorporating all addenda into their proposals. Bids will be date and time stamped upon submission through the secure MOVEit system, with results posted to the Lynn Imaging planroom following bid opening and review.