RFB-137-21 KYTC Casey Co. Maintenance Garage Liberty KY

The Commonwealth of Kentucky, Department of Transportation (KYTC), District 8, issued Request for Bid (RFB) 137-21 for the design and construction of a new maintenance garage facility in Casey County, Liberty, Kentucky. The procurement seeks construction services for an 8,000 square-foot pre-engineered metal building comprising a 6,000 square-foot vehicle maintenance area with two vehicle bays and a 2,000 square-foot support area containing offices, restrooms, shower facilities, break room, and storage. The structural system must consist of a pre-engineered steel frame skeleton with conventional poured-in-place concrete foundations and floor slabs, light gauge steel interior partitions, hollow metal pedestrian doors, and aluminum-framed windows. Site work deliverables include excavation, engineered fill, minimal sidewalks, parking, asphalt paving, and site furnishings such as signage and a flagpole. The building must be equipped with municipal water and sanitary services, natural gas heating, packaged HVAC units for occupied spaces, gas unit heaters and exhaust fans for vehicle bays, a 120/240V electrical distribution system with LED lighting, and communication systems including telephone and data wiring. Bidders were required to attend a mandatory virtual pre-bid meeting via Microsoft Teams by contacting Scott Jackson at Clotfelter-Samokar (sjackson@clotfelter-samokar.com) and schedule site visits through Scott Price at the Transportation Cabinet (606-706-9404). The solicitation closed on February 3, 2021, at 2:00 p.m., with bids submitted electronically through the Owner's Document Collaboration System (eCommunications). Bid documents, specifications, and drawings were available for free download from the State of Kentucky Plan Room website (www.stateofkyplanroom.com), with hard copies available for purchase.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise preferences, or restrictions limiting bidder eligibility based on organizational type or classification. No incumbent contractor information or current vendor details are identified in the procurement documents. Bidders were required to identify their firm's position as prime bidder, miscellaneous subcontractor, material supplier, or other entity, with all bid forms requiring complete execution and submission in accordance with specified procedures. The solicitation emphasized that online bidding was prohibited and all submissions must be processed through the designated Owner's Document Collaboration System with bidders assuming full responsibility for timely delivery. No specific contract award value or budget range is detailed in the available solicitation modification documents. Four addenda were issued between January 5 and January 28, 2021, reflecting additions, deletions, and changes to specifications and drawings, and COVID-19 protocols including temperature checks and mandatory face masks were in effect for site visits and pre-bid meetings.