Final_RFB_785_2100000319_4_SO_FORM.PDF

PDF 1 MB Posted Jan 28, 2021

Attached to: RFB-137-21 KYTC Casey Co. Maintenance Garage Liberty KY
Solicitation number: RFB 785 2100000319 5
Issued by: Campbell County, Kentucky

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Written by GovTribe AI · Mar 11, 2026

This is a Solicitation Modification (Addenda #4) issued by the Commonwealth of Kentucky, Department of Transportation, seeking bids for construction services related to a new maintenance garage facility in Casey County, Liberty, Kentucky. The project involves construction of an 8,000 square-foot pre-engineered metal building for the Kentucky Transportation Cabinet District 8, comprising a 6,000 square-foot vehicle area with two bays and a 2,000 square-foot support area containing offices, restrooms, shower facilities, break room, and storage. The building will feature a steel frame skeleton with concrete foundations, metal wall and roof panels with thermal insulation, light gauge steel interior framing with gypsum board, and mechanical systems including natural gas heating, packaged HVAC units for support spaces, gas unit heaters and exhaust fans for vehicle bays, and a 120/240V electrical distribution system with LED lighting. A virtual pre-bid meeting was scheduled, with interested contractors required to contact Scott Jackson at Clotfelter-Samokar (sjackson@clotfelter-samokar.com) for invitation to the Teams meeting and Scott Price with the Transportation Cabinet to schedule mandatory site visits. The solicitation closing date was February 3, 2021, at 2:00 PM, with bids submitted electronically through the Owner's Document Collaboration System (eCommunications). Four addenda were issued between January 5 and January 26, 2021.

Pricing information, specific contract amounts, and award dates are not detailed in this solicitation modification document. Bidders were required to download bid documents, specifications, and drawings from the State Plan Room at no charge, with hard copy options available for a fee. The document emphasizes that all bid forms must be completely filled out and submitted in accordance with specified procedures, and contractors must identify their firm's position as prime bidder, miscellaneous subcontractor, material supplier, or other entity. Bid documents were to be submitted prior to the closing date and time, with bidders assuming full responsibility for timely delivery. No set-aside information, incumbent contractor details, funding sources, or contract renewal options are specified in this modification document.

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File	Type	Posted
Final_RFB_785_2100000319_2_SO_FORM.PDF	PDF	Jan 28, 2021
Final_RFB_785_2100000319_3_SO_FORM.PDF	PDF	Jan 28, 2021
Final_RFB_785_2100000319_5_SO_FORM.PDF	PDF	Jan 28, 2021
Final_RFB_785_2100000319_1_SO_FORM.PDF	PDF	Jan 28, 2021

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Document ID: RFB 785 2100000319 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Addenda: Yes Addenda #: 4

TITLE: RFB-137-21 KYTC Casey Co. Maintenance Garage Liberty KY

Date Issued:

1/26/21 Record Date:

2021-01-26

Solicitation Closes Date:

2/3/21 Time:

14:00

Solicitation No:

RFB 785 2100000319

Online Bidding Prohibited: Yes

For Information Call:

Margaret MacDonald 502-564-5182

Bid Receiving Location:

Finance - Division of Engineering & Contract Administration Bid Clerk The Bush Building, 403 Wapping St, 2nd Floor

Frankfort KY 40601

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2100000319 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-137-21 KYTC Casey Co. Maintenance Garage Liberty KY

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description The project is to be a new maintenance garage for the Kentucky Transportation Cabinet, District 8. The building will be an 8,000 square feet pre-engineered metal building with metal wall and roof panels and a thermal insulation/liner system. The structural system consists of a pre-engineered steel frame skeleton with conventional poured in place concrete shallow foundations, piers, grade beams and concrete floor slabs. The building layout consists of a 6,000 sf vehicle area with two vehicle bays, and a 2,000 sf support area containing offices, toilets, shower, break room and storage. Interior partitions will be light gauge steel framing with gypsum board surface and sound batt insulation. Occupied support spaces will have exposed concrete flooring and acoustic panel ceilings. Pedestrian doors will be hollow metal, windows will be aluminum framed with insulating glass. Vehicle doors will be by Owner. Site work consists of excavation and engineered fill for the building pad, minimal sidewalks, and parking and asphalt paving. Site furnishings include signage and flagpole. Water service shall be from municipal system, sanitary will gravity flow to municipal system. The building will utilize natural gas for heat. HVAC for occupied support spaces will be a packaged horizontal HVAC unit. Vehicle bays will be heated with gas unit heaters and ventilated with exhaust fans. Electrical work includes a 120/240V power distribution system and LED lighting. Communications systems will include telephone and data wiring and devices.

Shipping Information

Billing Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Document ID: RFB 785 2100000319 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

There will be a virtual pre-bid on the above referenced project.

Contractors must email Scott Jackson with Clotfelter-Samokar to be invited to a Team’s Meeting for this virtual pre-bid.

Email is sjackson@clotfelter-samokar.com. Interested contractors must contact Scott Price with the Transportation Cabinet (606) 706-9404, to schedule a site visit. Contractors must make an appointment to visit the site. Please limit to one representative per company. Be prepared for temperature checks at various state agency entry points. If you have a fever, you will be turned away. Face masks are also required by employees/contractors when working, traveling or meeting in groups or in common areas (breakrooms, hallways,etc.)

Anything said at the site visit is not valid unless it is in the addendum.

: Scott Jackson and Ben Boggs, Omni Architects, Phone: (859) 273-3700, sjackson@clotfelter-samokar.com;

bboggs@clotfelter-samokar.com

: Wayne Thomas, Staggs & Fisher Consulting Engineers, Inc., Phone: (859) 271-3246, wthomas@sfengineering.com

: Jay Wang, Brown + Kubican, Phone: (859) 543-0933, jwang@bkse.net

: Bill Novak, Division of Engineering, Phone: (502) 564-8110, Bill.Novak@ky.gov

Terry Denny, KY Transportation Cabinet, Phone: (502) 221-1970 , terry.denny@ky.gov

Margaret MacDonald, Division of Contract Administration, Phone: (502) 564-5182, Margaret.MacDonald@ky.gov

Document Description Page 4

2100000319 RFB-137-21 KYTC Casey Co. Maintenance Garage Liberty KY mailto:sjackson@clotfelter-samokar.com mailto:sjackson@clotfelter-samokar.com mailto:wthomas@sfengineering.com mailto:jwang@bkse.net mailto:Bill.Novak@ky.gov mailto:terry.denny@ky.gov mailto:Margaret.MacDonald@ky.gov https://www.stateofkyplanroom.com/View/Default.aspx. For customer service you may contact Lynn Imaging, Phone: 1-800-888-0693. There is no charge for plans and specifications. Contractors will need to download bid documents, specifications and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources as a planholder and .

. For all other project information you must visit the State Plan Room.

All documents related to this project shall be submitted, transmitted, transferred, reviewed, approved or rejected, and/or otherwise processed using the Owner's Document Collaboration System (eCommunications) which is the Owner's web-based document collaboration system that shall be used by all project participants. No submission, transmittal, transfer, review, approval or processing shall be deemed Official without the use of this system.

It is important that requesting firms identify the position of their firm as to the PRIME BIDDER, MISC. SUBCONTRACTOR, MATERIAL

SUPPLIER OR OTHER.

Due to the COVID-19 virus, the Bush Building is closed until further notice.

to the Bush Building. All forms in your bid document shall be completely filled out when your bid is submitted.

In structions are included in the solicitation.

Document Description Page 5

2100000319 RFB-137-21 KYTC Casey Co. Maintenance Garage Liberty KY https://www.stateofkyplanroom.com/View/Default.aspx

I Bidders are encouraged to take a screen shot verifying bid submittal. This is a secure website, no one can see these bids but the buyers. They are date and time stamped when submitted.

Please note that the instructions for MOVEit state that contractors will be notified when their bid is received. Buyers will NOT be notifying contractors.

All results will be posted to Lynn Imaging planroom after the bid opening and review. If additional information is needed from the successful bidder the buyer will be in contact.

NOTE: Your bid must be sent in time to arrive prior to the bid closing date and time.

Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.

Document Description Page 6

2100000319 RFB-137-21 KYTC Casey Co. Maintenance Garage

: RFB-137-21

Casey County Maintenance Garage Kentucky Transportation Cabinet Liberty, Kentucky

January 5, 2021

Item 1: Refer to addendum to be distributed by Lynn Imaging for all additions, deletions, and/or changes to specifications and/or drawings.

Item 2: The phone number for Scott Price with the Transportation Cabinet was wrong. Please contact him at to schedule a site visit.

Appointments must be made to visit the site.

Invitation to Bid No. RFB-137-21 For: Casey County Maintenance Garage