RFB-132-19 HVAC Repairs Ph 2, DOCJT, Richmond, KY

The Commonwealth of Kentucky's Division of Engineering and Contract Administration issued Request for Bid (RFB) 785 1900000359, designated as RFB-132-19, soliciting general construction services for HVAC Repairs Phase II at the Department of Criminal Justice Training (DOCJT) facility in Richmond, Kentucky, located in Marion County. This procurement seeks maintenance and repair work classified under Commodity Code 912, specifically targeting HVAC systems at the Schwendeman, Thompson, and Funderburk buildings. The solicitation required contractors to submit sealed bids addressing both Bid A and Bid B components, with award determination made to the contractor submitting the lowest combined total of both bids; contractors failing to bid both components would not be considered responsive. A mandatory pre-bid meeting and site tour were conducted on December 12, 2018, at 10:00 AM Eastern Time at the Funderburk Building, 521 Lancaster Avenue, Richmond, Kentucky, representing the only scheduled opportunity for site inspection. All bid documents, specifications, and drawings were available for electronic download at no charge through the State Plan Room at stateofkyplanroom.com, with hard copies available for purchase. Sealed bids were due on January 9, 2019, at 2:00 PM and required submission to the Finance Division of Engineering & Contract Administration at The Bush Building, 403 Wapping Street, 2nd Floor, Frankfort, Kentucky 40601. All project documentation and submissions were mandated to be processed through the Owner's Document Collaboration System (eCommunications), and online bidding was prohibited.

The solicitation documentation does not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Contractors were required to clearly identify their firm's position as prime bidder, miscellaneous subcontractor, material supplier, or other entity within their bid submission. The billing entity for the project was identified as the Kentucky Board of Elections, 140 Walnut Street, Frankfort, Kentucky 40601. Five addenda were issued during the solicitation process, primarily addressing revisions to bid documents and clarifying that additive alternates and allowances referenced in earlier versions were to be disregarded and would not be bid under this invitation. Key project contacts included Kristi Sharp, CPPB, Statewide Procurement Analyst II (502-564-3636); Chris Renaud from Staggs and Fisher Consulting Engineers (859-271-3246); Scott Baker from the Division of Engineering (502-564-5850); and Kevin Rader from DOCJT (859-622-3454). The solicitation documentation does not provide specific budget values, award amounts, or contract term information.