Final_RFB_785_1900000359_5_SO_FORM.PDF
PDF 1 MB Posted
- Solicitation number
- RFB 785 1900000359 5
- Issued by
- Marion County, Kentucky
About this file
This document is a Solicitation Modification Addenda (Addenda #5) issued by the Commonwealth of Kentucky for HVAC Repairs Phase II at the Department of Criminal Justice Training facilities in Richmond, Kentucky. The project involves construction services and general maintenance and repair work classified under Commodity Code 912. A pre-bid meeting was scheduled for December 12, 2018, at 10:00 AM Eastern Time at the Funderburk Building in Richmond, Kentucky, where representatives from Facilities and Support Services and DOCJT would conduct site tours and project briefings. The solicitation number is RFB 785 1900000359, with bids due on January 9, 2019, at 2:00 PM. Contractors were required to submit sealed bids to the Finance Division of Engineering & Contract Administration at The Bush Building in Frankfort, Kentucky. Bidders were instructed to download specifications and drawings from the State Plan Room at no charge, with hard copies available for a fee. The project documentation was to be processed through the Owner's Document Collaboration System (eCommunications), and all project participants were required to use this web-based platform for all submissions and communications.
Award determination would be made to the contractor submitting the lowest combined total of Bid A and Bid B, with both bids required for a contractor to be deemed responsive. Addendum #3 specified that contractors must bid both components to qualify. The document prohibited online bidding and required authorized agent signatures unless responses were submitted electronically. Contact information for inquiries was provided by Kristi Sharp, CPPB, Statewide Procurement Analyst II, at the Division of Engineering and Contract Administration. Additional project contacts included Chris Renaud from Staggs and Fisher Consulting Engineers, Scott Baker from the Division of Engineering, and Kevin Rader from DOCJT. The solicitation documentation indicated that additive alternates and allowances referenced in earlier versions were to be disregarded and would not be bid under this invitation to bid.
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Text version
Document ID: RFB 785 1900000359 Page: 1 of 3
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Addenda: Yes Addenda #: 5
TITLE: RFB-132-19 HVAC Repairs Ph 2, DOCJT, Richmond, KY
Date Issued:
1/3/19 Record Date:
2019-01-02
Solicitation Closes Date:
1/9/19 Time:
14:00
Solicitation No:
RFB 785 1900000359
Online Bidding Prohibited: Yes
For Information Call:
Kristi Sharp 502-564-3636
Bid Receiving Location:
Finance - Division of Engineering & Contract Administration Bid Clerk The Bush Building, 403 Wapping St, 2nd Floor
Frankfort KY 40601
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 1900000359 Page: 2 of 3
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-132-19 HVAC Repairs Ph 2, DOCJT, Richmond, KY
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description RFB-132-19 HVAC Repairs Ph 2, DOCJT, Richmond, KY
Shipping Information
Billing Information KY Board of Elections
140 Walnut Street
Frankfort KY 40601
Document ID: RFB 785 1900000359 Page: 3 of 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
There will be a pre-bid meeting on the above referenced project.
Representatives of the Facilities and Support Services, and DOCJT will meet contractors at 10:00 AM, Eastern Time on 12/12/2018 in the lobby of the Funderburk Building, 521 Lancaster Avenue, Richmond, Kentucky. This is the only time a site tour will be conducted and all interested contractors are encouraged to attend.
: Chris Renaud, Staggs and Fisher Consulting Engineers, Inc., Phone: (859) 271-3246, crenaud@sfengineering.com
: Scott Baker, Division of Engineering, Phone: (502) 564-5850, scott.baker2@ky.gov
Kevin Rader, DOCJT, Phone: (859) 622-3454, kevin.rader@ky.gov
Kristi Sharp, CPPB, Division of Contract Administration, Phone: (502) 564-3636, Kristi.Sharp@ky.gov https://www.stateofkyplanroom.com/View/Default.aspx. For customer service you may contact Lynn Imaging, Phone: 1-800-888-0693. There is no charge for plans and specifications. Contractors will need to download bid documents, specifications and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources as a planholder and .
. For all other project information you must visit the State Plan Room.
Document Description Page 3
1900000359 RFB-132-19 HVAC Repairs Ph 2, DOCJT, Richmond, KY of 11 https://www.stateofkyplanroom.com/View/Default.aspx
All documents related to this project shall be submitted, transmitted, transferred, reviewed, approved or rejected, and/or otherwise processed using the Owner's Document Collaboration System (eCommunications) which is the Owner's web-based document collaboration system that shall be used by all project participants. No submission, transmittal, transfer, review, approval or processing shall be deemed Official without the use of this system.
It is important that requesting firms identify the position of their firm as to the PRIME BIDDER, MISC. SUBCONTRACTOR, MATERIAL
SUPPLIER OR OTHER.
Bidders must submit the bid in a sealed envelope addressed as follows:
The envelope must contain the following information on the outside lower left-hand corner:
The bid must be received before the specified closing hour and date for receipt of bids. All bids are time stamped showing the hour and date officially received. A bid received after the scheduled closing
Document Description Page 4 time for reception of bids is a “late bid” and may not be considered for award providing any legal bid has been received on said Request for Bid. The time/date clock on the Bid Receipt Clerk’s desk is the official bid time/date receipt indicator.
Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.
Document Description Page 5
: RFB-132-19
HVAC Repairs Phase II Department of Criminal Justice Training Schwendeman, Thompson and Funderburk Richmond, Kentucky
January 3, 2019
Invitation to Bid No. RFB-132-19 For: HVAC Repairs Phase II Department of Criminal Justice Training Schwendeman, Thompson and Funderburk Richmond, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 6
Department of Criminal Justice Training Schwendeman, Thompson and Funderburk Richmond, Kentucky
January 3, 2019
Item 1: Refer to addendum to be distributed by Lynn Imaging for all additions, deletions, and/or changes to specifications and/or drawings.
Invitation to Bid No. RFB-132-19 For: HVAC Repairs Phase II Department of Criminal Justice Training Schwendeman, Thompson and Funderburk Richmond, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 7
Department of Criminal Justice Training Schwendeman, Thompson and Funderburk Richmond, Kentucky
January 3, 2019
Item 1: Attached to addendum to be distributed by Lynn Imaging is the REVISED Page 2 of the Official Bid Document; use this in lieu of previously issued.
Item 2: Award will be made to the contractor with the lowest combined total of Bid A and Bid B. Contractor must bid both Bid A and Bid B in order to be considered responsive.
Invitation to Bid No. RFB-132-19 For: HVAC Repairs Phase II Department of Criminal Justice Training Schwendeman, Thompson and Funderburk Richmond, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 8
Department of Criminal Justice Training Schwendeman, Thompson and Funderburk Richmond, Kentucky
December 20, 2018
Item 1: Refer to addendum to be distributed by Lynn Imaging for all additions, deletions, and/or changes to specifications and/or drawings.
Item 2: Attached to addendum issued by Lynn Imaging is the prebid sign in sheet.
Invitation to Bid No. RFB-132-19 For: HVAC Repairs Phase II Department of Criminal Justice Training Schwendeman, Thompson and Funderburk Richmond, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 9
Department of Criminal Justice Training Schwendeman, Thompson and Funderburk Richmond, Kentucky
December 5, 2018
Item 1: Disregard any and all references to additive alternates or the allowances for the alternates. This portion of the work will not be bid under this Invitation to Bid.
Invitation to Bid No. RFB-132-19 For: HVAC Repairs Phase II Department of Criminal Justice Training Schwendeman, Thompson and Funderburk Richmond, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 10
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