RFB-125-21 HVAC Upgrade, Server Room Richmond

The Commonwealth of Kentucky, Department of Criminal Justice Training (DOCJT), issued Request for Bids (RFB) 785 2100000281, designated as RFB-125-21, for HVAC system upgrades at its facility in Richmond, Kentucky. This construction services procurement involves the installation of a variable refrigerant flow heat pump cooling system and water source heat pump equipment in the Server, Telecom, and Electrical rooms of the Schwendeman Building on the DOCJT campus. Bidders were required to complete mandatory site visits scheduled for December 15, 16, and 17, 2020, between 9:00 AM-11:00 AM and 1:00 PM-3:00 PM Eastern Time, with appointments arranged through Garl Lovings at 859-200-6456. All bid submissions were required to be submitted electronically through the Owner's Document Collaboration System (eCommunications) and the MOVEit secure file transfer system, with bids due by January 7, 2021, at 2:00 PM Eastern Time. Bidders were required to clearly identify their firm's position as Prime Bidder, Miscellaneous Subcontractor, Material Supplier, or Other, and complete all forms included in the bid documents. Plans, specifications, and drawings were available through the State Plan Room at no cost for electronic download or for purchase in hard copy format. Project inquiries could be directed to Chris Renaud (Staggs & Fisher Consulting Engineers), Scott Baker (Division of Engineering), Kerrie Dehorty (DOCJT), Kristi Sharp (Division of Contract Administration), or Garl Lovings (DOCJT).

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or preferences for particular organizational types. No incumbent vendors or current contractors were identified in the available documentation. The procurement classified under commodity code 912 (Construction Services, General, including Maintenance and Repair) did not include specific budget ranges or award values in the solicitation materials provided. COVID-19 safety protocols were implemented, including required temperature checks and face masks at state facilities, and online bidding was prohibited with all submissions required through designated electronic systems. The Bush Building was closed at the time of solicitation issuance due to COVID-19 restrictions, necessitating electronic submission of all documentation. No pre-bid conference was scheduled for this project.