Final_RFB_785_2100000281_2_SO_FORM.PDF
PDF 725 KB Posted
- Attached to
- RFB-125-21 HVAC Upgrade, Server Room Richmond
- Solicitation number
- RFB 785 2100000281 2
- Issued by
- Lewis County, Kentucky
About this file
This is a Solicitation Modification (Addenda #2) issued by the Commonwealth of Kentucky, Division of Engineering and Contract Administration, for HVAC upgrade services at the Department of Criminal Justice Training (DOCJT) facility. The project involves installing a variable refrigerant flow heat pump cooling system and water source heat pump for the server, telecom, and electrical rooms located in the Schwendeman Building in Richmond, Kentucky. The solicitation (RFB 785 2100000281, RFB-125-21) was issued on December 17, 2020, with a bid closing date of January 7, 2021, at 2:00 PM Eastern Time. Interested contractors were required to schedule mandatory site visits through Garl Lovings at 859-200-6456 or garl.lovings@ky.gov, with visits available December 15, 16, and 17 from 9:00 AM to 11:00 AM Eastern and 1:00 PM to 3:00 PM Eastern, limited to one representative per company. All bids must be submitted electronically through the Owner's Document Collaboration System (eCommunications) and the MOVEit secure file transfer system. Plans, specifications, and drawings were available through the State Plan Room at no cost for electronic download or for purchase in hard copy format.
No pre-bid conference was scheduled for this project. Bids were to be submitted online only, with the Bush Building closed due to COVID-19. Bidders were required to complete all forms included in the bid document and identify their firm's position as prime bidder, miscellaneous subcontractor, material supplier, or other. Contact information for project inquiries included Chris Renaud of Staggs & Fisher Consulting Engineers, Inc., Scott Baker of the Division of Engineering, Kerrie Dehorty of DOCJT, Kristi Sharp of Division of Contract Administration, and Garl Lovings of DOCJT. The document notes that COVID-19 safety protocols were in effect, including required temperature checks and face masks at state facilities.
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Text version
Document ID: RFB 785 2100000281 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Addenda: Yes Addenda #: 2
TITLE: RFB-125-21 HVAC Upgrade, Server Room Richmond
Date Issued:
12/17/20 Record Date:
2020-12-17
Solicitation Closes Date:
1/7/21 Time:
14:00
Solicitation No:
RFB 785 2100000281
Online Bidding Prohibited: Yes
For Information Call:
Kristi Sharp 502-564-3636
Bid Receiving Location:
Finance - Division of Engineering & Contract Administration Bid Clerk The Bush Building, 403 Wapping St, 2nd Floor
Frankfort KY 40601
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2100000281 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-125-21 HVAC Upgrade, Server Room Richmond
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description This project is to provide a variable refrigerant flow heatpump cooling system and water source heat pump installation for the Server/Telecom/Electrical rooms located in the Schwendeman Building on the Department of Criminal Justice Training Campus.
Shipping Information
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2100000281 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
There will not be a pre-bid on the above referenced project. Interested contractors must Garl Lovings at 859-200-6456, email: garl.lovings@ky.gov to schedule a site visit. These site visits will occur on December 15, 16, and 17 from 9:00 AM, Eastern – 11:00 AM Eastern and 1:00 PM Eastern – 3:00 PM
Eastern. Contractors must make an appointment to visit the site. Please limit to one representative per company. Be prepared for temperature checks at various state agency entry points. If you have a fever, you will be turned away. Face masks are also required by employees/contractors when working, traveling or meeting in groups or in common areas (breakrooms, hallways, etc.)
: Chris Renaud, Staggs & Fisher Consulting Engineers, Inc., Phone: (859) 271-3246, crenaud@sfengineering.com
: Scott Baker, Division of Engineering, Phone: (502) 564-5850, Scott.Baker2@ky.gov
Kerrie Dehorty, DOCJT, Phone: (859) 622-8120, kerrie.dehorty@ky.gov
Kristi Sharp, CPPB, Division of Contract Administration, Phone: (502) 564-3636, Kristi.Sharp@ky.gov
Garl Lovings, DOCJT, Phone: (859) 200-6456, garl.lovings@ky.gov # https://www.stateofkyplanroom.com/View/Default.aspx. For customer service you may contact Lynn Imaging, Phone: 1-800-888-0693. There is no charge for plans and specifications. Contractors will need to download bid documents, specifications and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors
Document Description Page 4
2100000281 RFB-125-21 HVAC Upgrade, Server Room Richmond https://www.stateofkyplanroom.com/View/Default.aspx that receive plans and specifications from other sources as a planholder and .
. For all other project information you must visit the State Plan Room.
All documents related to this project shall be submitted, transmitted, transferred, reviewed, approved or rejected, and/or otherwise processed using the Owner's Document Collaboration System (eCommunications) which is the Owner's web-based document collaboration system that shall be used by all project participants. No submission, transmittal, transfer, review, approval or processing shall be deemed Official without the use of this system.
It is important that requesting firms identify the position of their firm as to the PRIME BIDDER, MISC. SUBCONTRACTOR, MATERIAL
SUPPLIER OR OTHER.
Due to the COVID-19 virus, the Bush Building is closed until further notice.
to the Bush Building. All forms in your bid document shall be completely filled out when your bid is submitted.
In structions are included in the solicitation.
I Bidders are encouraged to take a screen shot verifying bid submittal. This is a secure website, no one can see these bids but the buyers. They are date and time stamped when submitted.
Document Description Page 5
Please note that the instructions for MOVEit state that contractors will be notified when their bid is received. Buyers will NOT be notifying contractors.
All results will be posted to Lynn Imaging planroom after the bid opening and review. If additional information is needed from the successful bidder the buyer will be in contact.
NOTE: Your bid must be sent in time to arrive prior to the bid closing date and time.
Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.
Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.
Document Description Page 6
: RFB-125-21
HVAC Upgrade - Server Room DOCJT - Schwendeman Building Richmond, Kentucky
December 17, 2020
Item 1: Refer to addendum to be distributed by Lynn Imaging for all additions, deletions, and/or changes to specifications and/or drawings.
Invitation to Bid No. RFB-125-21 For: HVAC Upgrade - Server Room
DOCJT - Schwendeman Building Richmond, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 7
File details come from the government source that posted it. Updated .