Final_RFB_785_2100000281_1_SO_FORM.PDF

Document ID: RFB 785 2100000281 Page: 1

Commonwealth of Kentucky

SOLICITATION

Addenda: No Addenda #:

TITLE: RFB-125-21 HVAC Upgrade, Server Room Richmond

Date Issued:

12/4/20 Record Date:

2020-12-04

Solicitation Closes Date:

1/7/21 Time:

14:00

Solicitation No:

RFB 785 2100000281

Online Bidding Prohibited: Yes

For Information Call:

Kristi Sharp 502-564-3636

Bid Receiving Location:

Finance - Division of Engineering & Contract Administration Bid Clerk The Bush Building, 403 Wapping St, 2nd Floor

Frankfort KY 40601

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2100000281 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-125-21 HVAC Upgrade, Server Room Richmond

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description This project is to provide a variable refrigerant flow heatpump cooling system and water source heat pump installation for the Server/Telecom/Electrical rooms located in the Schwendeman Building on the Department of Criminal Justice Training Campus.

Shipping Information

Billing Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Document ID: RFB 785 2100000281 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

There will not be a pre-bid on the above referenced project. Interested contractors must Garl Lovings at 859-200-6456, email: garl.lovings@ky.gov to schedule a site visit. These site visits will occur on December 15, 16, and 17 from 9:00 AM, Eastern – 11:00 AM Eastern and 1:00 PM Eastern – 3:00 PM

Eastern. Contractors must make an appointment to visit the site. Please limit to one representative per company. Be prepared for temperature checks at various state agency entry points. If you have a fever, you will be turned away. Face masks are also required by employees/contractors when working, traveling or meeting in groups or in common areas (breakrooms, hallways, etc.)

: Chris Renaud, Staggs & Fisher Consulting Engineers, Inc., Phone: (859) 271-3246, crenaud@sfengineering.com

: Scott Baker, Division of Engineering, Phone: (502) 564-5850, Scott.Baker2@ky.gov

Kerrie Dehorty, DOCJT, Phone: (859) 622-8120, kerrie.dehorty@ky.gov

Kristi Sharp, CPPB, Division of Contract Administration, Phone: (502) 564-3636, Kristi.Sharp@ky.gov

Garl Lovings, DOCJT, Phone: (859) 200-6456, garl.lovings@ky.gov # https://www.stateofkyplanroom.com/View/Default.aspx. For customer service you may contact Lynn Imaging, Phone: 1-800-888-0693. There is no charge for plans and specifications. Contractors will need to download bid documents, specifications and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors

Document Description Page 4

2100000281 RFB-125-21 HVAC Upgrade, Server Room Richmond https://www.stateofkyplanroom.com/View/Default.aspx that receive plans and specifications from other sources as a planholder and .

. For all other project information you must visit the State Plan Room.

All documents related to this project shall be submitted, transmitted, transferred, reviewed, approved or rejected, and/or otherwise processed using the Owner's Document Collaboration System (eCommunications) which is the Owner's web-based document collaboration system that shall be used by all project participants. No submission, transmittal, transfer, review, approval or processing shall be deemed Official without the use of this system.

It is important that requesting firms identify the position of their firm as to the PRIME BIDDER, MISC. SUBCONTRACTOR, MATERIAL

SUPPLIER OR OTHER.

Due to the COVID-19 virus, the Bush Building is closed until further notice.

to the Bush Building. All forms in your bid document shall be completely filled out when your bid is submitted.

In structions are included in the solicitation.

I Bidders are encouraged to take a screen shot verifying bid submittal. This is a secure website, no one can see these bids but the buyers. They are date and time stamped when submitted.

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Please note that the instructions for MOVEit state that contractors will be notified when their bid is received. Buyers will NOT be notifying contractors.

All results will be posted to Lynn Imaging planroom after the bid opening and review. If additional information is needed from the successful bidder the buyer will be in contact.

NOTE: Your bid must be sent in time to arrive prior to the bid closing date and time.

Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.

Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.

Document Description Page 6