RFB-123-25 KYTC Roof & Gutter Repair Boone Gallatin Boyle Ro

The Kentucky Transportation Cabinet (KYTC), under the Commonwealth of Kentucky's Department for Facilities and Support Services, is issuing Request for Bid (RFB) No. RFB-123-25 for roof and gutter repair services at four KYTC facilities located in eastern Kentucky counties: Boone, Gallatin, Boyle, and Rowan. The procurement encompasses comprehensive re-roofing work involving the installation of new insulation, cover board, and PVC membrane over existing original metal roofs, as well as the replacement of all gutters and downspouts with splash blocks at each facility. Bidders must provide their own roof access during site visits scheduled for November 13-15, 2024, at each of the four locations: Gallatin County Maintenance Garage (November 13 at 9:00 A.M.), Boone County Sign Shop & Addition (November 13 at noon), Rowan County Maintenance Garage (November 14 at 9:00 A.M.), and Boyle County Maintenance Garage (November 15 at 9:00 A.M.). All project plans, specifications, and drawings are available at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com, and bidders must register as plan holders through this source to receive addenda and modifications. Questions regarding the project must be submitted by email to Architect Andrew Kesler by November 22, 2024, and procurement questions should be directed to Purchasing Agent Susan Ward at 502-226-0335. Bids are due by December 3, 2024, at 1:30 P.M. Eastern Time, with a public bid reading scheduled via conference call at 2:30 P.M. the same day. Prospective bidders must register in the Commonwealth eProcurement System and the Vendor Self Service (VSS) system at https://vss.ky.gov 24-48 hours prior to bid submission, and must submit the Official Bid Document and any required Bid Bond as a single combined PDF attachment electronically only; postal and hand-delivered submissions will not be accepted.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent contractor information; however, Addendum One, issued November 20, 2024, clarifies critical insulation specifications based on existing roof deck conditions at each facility, requiring bidders to acknowledge receipt of this addendum on their bid form to avoid disqualification. For KYTC garage roofs with corrugated metal roof decks, contractors must provide continuous 2-inch rigid polyisocyanurate insulation rather than flute filler insulation, with the remainder of the new roof system unchanged. At the Gallatin County Maintenance Garage, which currently has a PVC roof system, contractors must demolish the existing PVC roof down to the original metal roof deck before applying the appropriate insulation type based on whether the underlying metal deck features ribbed or corrugated panels. The specific award value or budget range for this contract is not detailed in the available solicitation documents; however, bidders must enter $0.00 in the eProcurement system line item field and instead provide the actual contract amount on the Official Bid Document itself. No information regarding existing infrastructure integration requirements, technology systems, or incumbent vendor details is provided in the solicitation materials.