Final_RFB_785_2500000241_2_SO_FORM.PDF
PDF 396 KB Posted
- Solicitation number
- RFB 785 2500000241 2
- Issued by
- Franklin County, Kentucky
About this file
This is a Solicitation Modification document issued by the Commonwealth of Kentucky's Kentucky Transportation Cabinet (KYTC) for roof and gutter repair services at four KYTC buildings located in eastern Kentucky. The project encompasses re-roofing work at facilities in Boone, Gallatin, Boyle, and Rowan counties, with the scope including installation of new insulation, cover board, and PVC membrane over existing original metal roofs, as well as replacement of all gutters and downspouts with splash blocks. Site visits are scheduled for November 13-15, 2024, at each of the four locations: Gallatin County Maintenance Garage (November 13 at 9:00 A.M.), Boone County Sign Shop & Addition (November 13 at noon), Rowan County Maintenance Garage (November 14 at 9:00 A.M.), and Boyle County Maintenance Garage (November 15 at 9:00 A.M.). The solicitation closes on December 3, 2024, at 1:30 P.M. Eastern Time, with a public bid reading scheduled via conference call at 2:30 P.M. that same day. Prospective bidders must register in the Commonwealth eProcurement System and submit bids electronically only; postal and hand-delivered submissions will not be accepted.
Bidders must submit the Official Bid Document and any required Bid Bond as a single combined PDF attachment through the eProcurement system, with the contract amount entered in the official bid document rather than in the system line item field. All project plans, specifications, and drawings are available at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com. Contractors are required to download bid documents from this source to be registered as plan holders and receive addenda; those obtaining documents from other sources will not be included on the addendum distribution list. Questions regarding the project must be submitted by email to the Architect, Andrew Kesler, by close of business November 22, 2024. Procurement questions should be directed to Purchasing Agent Susan Ward at 502-226-0335. Registration in the Vendor Self Service system must be completed 24-48 hours prior to bid submission, and the Customer Resource Center can be contacted at Finance.CRCGroup@ky.gov, 502-564-9641, or toll-free at 877-973-4357 for assistance.
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| File | Type | Posted |
|---|---|---|
| Addendum One .pdf | ||
| Final_RFB_785_2500000241_1_SO_FORM.PDF |
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Text version
Document ID: RFB 785 2500000241 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 2
TITLE: RFB-123-25 KYTC Roof & Gutter Repair Boone Gallatin Boyle Ro
Date Issued:
11/21/2024 Record Date:
11/21/2024
Solicitation Closes Date:
12/03/2024 Time:
13:30
Solicitation No:
RFB 785 2500000241
Reason for Modification
Addendum One
Online Bidding Prohibited: No For Information Call:
Susan Ward 502-226-0335
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2500000241 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-123-25 KYTC Roof & Gutter Repair Boone Gallatin Boyle Ro
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
The project involves re-roof work at four (4) KYTC buildings in eastern Kentucky. The goal of this project is to install new insulation, new cover board, and a new PVC membrane over the existing original metal roofs. Replace all gutters and downspouts, and take the downspouts down to splash blocks.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2500000241 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-123-25
Roof & Gutter Repair Boone-Gallatin-Boyle-Rowan Kentucky Transportation Cabinet Eastern , Kentucky
Project Description
The project involves re-roof work at four (4) KYTC buildings in eastern Kentucky. The goal of this project is to install new insulation, new cover board, and a new PVC membrane over the existing original metal roofs. Replace all gutters and downspouts, and take the downspouts down to splash blocks.
SITE VISIT INFORMATION:
There will be a site visit on this project. Interested contractors are encouraged to attend. The site visit schedule is listed below. Contractors attending the site visit must provide their own means of accessing the roofs at each site.
November 13th – Gallatin County Maintenance Garage Roof Building No. S046-495-A 5 Highway 455 Sparta, KY 41086 @ 9:00 A.M. Eastern Time
November 13th – Boone County Sign Shop & Addition Roof Building No. S008-385-C & C1 3640 O’Harra Road Erlanger, KY 41018 @ Noon Eastern Time
November 14th – Rowan County Maintenance Garage Roof Building No. S0103-499-A 25 West BP Drive Morehead, KY 40351 @ 9:00 A.M. Eastern Time
November 15th – Boyle County Maintenance Garage Roof Building No. S011-564-A 331 North Stewarts Lane Danville, KY 40422 @ 9:00 Eastern Time
No questions will be answered at the site visit. All questions need to be emailed to Andrew Kesler, Architect by close of business November 22, 2024, to be answered by an addendum.
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Architect: Andrew Kesler, Kesler Simpson, andrew@ksa-llc.com, (859) 559-5245 Project Manager: Carl Kratzer, Division of Engineering and Contract Administration, Carl.Kratzer@ky.gov, (502) 330-7180 Agency: Christopher Smith, Kentucky Transportation Cabinet, christophert.smith@ky.gov, (502) 226-0559 Purchasing Agent: Susan Ward, Division of Engineering and Contract Administration, Susan.Ward@ky.gov,
(502) 226-0335
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Document Phase Document Description Page 4
2500000241 Final RFB-123-25 KYTC Roof & Gutter Repair Boone Gallatin Boyle Ro
Total Pages: 5 https://www.stateofkyplanroom.com
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 2:30 P.M. Eastern Time.
The dial in number is 502-782-2663 or 844-603-5060.
Conference ID# 240522018# Participant code is 75309#
Document Phase Document Description Page 5
2500000241 Final RFB-123-25 KYTC Roof & Gutter Repair Boone Gallatin Boyle Ro
Total Pages: 5 https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
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