RFB-109-26 KVA Replace Roof EKVC

The Commonwealth of Kentucky, specifically the Department of Veterans Affairs and the Division of Engineering and Contract Administration, is seeking bids for a comprehensive roof replacement project at the Eastern Kentucky Veterans Center located in Perry County. The procurement, identified as RFB-109-26, involves removing existing moisture-damaged roof systems, including complete removal of shingle roofing down to the wood deck, and installing a new two-ply modified bitumen roofing membrane with cover board over low-slope roof areas. Additional project requirements include installing new underlayment, ice/water shield, asphalt shingles, flashings, pre-finished metal, and optional alternates for a flag support structure and metal roof system. A mandatory pre-bid meeting was held on November 14, 2025, at 10:30 AM ET, with both in-person and virtual attendance options. Electronic bids must be submitted through the Commonwealth's eProcurement system by December 12, 2025, at 1:30 PM ET, with a public bid reading scheduled for 3:00 PM ET on the same day. Bidders are required to register in the Vendor Self Service (VSS) system and combine their Official Bid Document and Bid Bond as a single PDF attachment.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The roofing project requires contractors to be approved and certified by specific roofing membrane manufacturers, including Johns Manville, Siplast, Soprema Inc., and Elevate. The successful contractor must provide a 20-year manufacturer warranty without dollar limitations, covering wind speeds up to 72 miles per hour, and a two-year installer warranty from substantial completion. While a specific budget range was not disclosed, the project involves roof replacement across multiple roof areas ranging from 33 to 23,211 square feet. Contractors must comply with detailed specification requirements, including preliminary and pre-installation conferences, manufacturer technical representative oversight, and comprehensive documentation and submittal processes. All project-related inquiries should be directed to Purchasing Agent Kristi Sharp at (502) 330-9858 or Kristi.Sharp@ky.gov, with project management support from Bill Novak and architectural consultation from Jean-Paul Grivas of Murphy Group Architects.