Final_RFB_785_2600000183_1_SO_FORM.PDF
PDF 398 KB Posted
- Attached to
- RFB-109-26 KVA Replace Roof EKVC
- Solicitation number
- RFB-785-2600000183-4
- Issued by
- Montgomery County, Kentucky
About this file
This is a Request for Bid (RFB) document issued by the Commonwealth of Kentucky, specifically by the Kentucky Department of Veterans Affairs for a roof replacement project at the Eastern Kentucky Veterans Center located in Perry County, Kentucky. The project scope involves removing identified moisture-damaged areas from the existing roof system and replacing them with like materials, removing all existing shingle roofing down to the wood roof deck, installing a 2-ply modified bitumen roofing membrane on a cover board over existing low-slope roof areas, providing new flashings and pre-finished metal where required, and installing new underlayment, ice/water shield, and asphalt shingles. Alternates are available for new flag support structure and anchors and a metal roof system. The solicitation number is RFB 785 2600000183, with a bid closing date of December 4, 2025, at 1:30 PM Eastern Time. A prebid meeting is scheduled for November 14, 2025, at 10:30 AM ET at the Eastern Kentucky Veterans Center, 200 Veterans Dr., Hazard, Kentucky, with a concurrent virtual option via Microsoft Teams for interested contractors unable to attend in person.
Bids must be submitted exclusively through the Commonwealth's eProcurement system with no postal or hand-delivered submissions accepted. Bidders are required to register with the Vendor Self Service (VSS) system at https://vss.ky.gov, with 24-48 hours recommended for account activation. The Official Bid Document and any required Bid Bond must be combined as a single PDF attachment and uploaded through the eProcurement system. Bidders must enter $0.00 as the contract amount in the system, with the actual contract amount entered on the Official Bid Document submitted as an attachment. Plans and specifications are available at no charge through https://www.stateofkyplanroom.com, managed by Lynn Imaging (1-800-888-0693), and contractors should register as planholders to receive all addenda. A public bid reading will occur on the closing date at 3:00 PM ET via conference call at (502) 782-2663 with Conference ID# 240522002# and Participant code 39750#. Key project contacts include Purchasing Agent Kristi Sharp at (502) 330-9858, Project Manager Bill Novak, Architect Jean-Paul Grivas of Murphy Group Architects, and Consultant Jeff Alexy of Brown & Kubican, PSC.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum No Four.pdf | ||
| Addendum No One.pdf | ||
| Addendum No Three.pdf | ||
| Final_RFB_785_2600000183_2_SO_FORM.PDF | ||
| Final_RFB_785_2600000183_3_SO_FORM.PDF | ||
| Final_RFB_785_2600000183_4_SO_FORM.PDF | ||
| Addendum No Two.pdf |
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Text version
Document ID: RFB 785 2600000183 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: RFB-109-26 KVA Replace Roof EKVC
Date Issued:
10/21/2025 Record Date:
10/21/2025
Solicitation Closes Date:
12/04/2025 Time:
13:30
Solicitation No:
RFB 785 2600000183
Online Bidding Prohibited: No For Information Call:
Kristi Sharp 502-330-9858
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2600000183 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-109-26 KVA Replace Roof EKVC
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
Remove identified areas of moisture in the existing roof system & replace with like materials. Remove all existing shingle roofing down to the wood roof deck. Provide 2-ply modified bitumen roofing membrane on a cover board over the existing roof system on all low-slope roof areas. Provide new flashings and pre-finished metal where required. Install new underlayment, ice/water shield and asphalt shingles. Alternates are for new flag support structure and anchors and metal roof system.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2600000183 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-109-26
Roof Replacement Eastern Kentucky Veterans Center Kentucky Department of Veterans Affairs Perry County, Kentucky
Project Description
Remove identified areas of moisture in the existing roof system & replace with like materials. Remove all existing shingle roofing down to the wood roof deck. Provide 2-ply modified bitumen roofing membrane on a cover board over the existing roof system on all low-slope roof areas. Provide new flashings and pre-finished metal where required. Install new underlayment, ice/water shield and asphalt shingles. Alternates are for new flag support structure and anchors and metal roof system.
SITE VISIT INFORMATION:
There will be a prebid meeting on November 14, 2025 at 10:30 AM ET. Interested contractors are encouraged to attend. The meeting will be held at Eastern KY Veterans Center, 200 Veterans Dr., Hazard, KY.
There will be a virtual pre-bid on this project at the same time as the site visit meeting for anyone who cannot make it to the site visit. The link for the virtual prebid is as follows:
Microsoft Teams Need help?
Join the meeting now Meeting ID: 280 064 005 574 3 Passcode: Y7Fc6M2h Dial in by phone +1 502-632-6289,,800855985# United States, Louisville Find a local number Phone conference ID: 800 855 985#
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Architect: Jean-Paul Grivas, Murphy Group Architects, jpgrivas.pdmarchitects.com, (502) 454-5632 Consultant: Jeff Alexy, Brown & Kubican, PSC, jalexy@bkse.net, (859) 543-0933 Project Manager: Bill Novak, Division of Engineering and Contract Administration, Bill.Novak@ky.gov, (502) 382-8680 Agency: Mark Bowman, Kentucky Department of Veterans Affairs, mark.bowman@ky.gov, (859) 553-9359 Site: Greg Hall, Kentucky Department of Veterans Affairs, gregb.hall@ky.gov, (606) 438-3324 Purchasing Agent: Kristi Sharp, Division of Engineering and Contract Administration, Kristi.Sharp@ky.gov, (502) 330-9858
OBTAINING PLANS AND SPECIFICATIONS:
Document Phase Document Description Page 4
2600000183 Final RFB-109-26 KVA Replace Roof EKVC Total Pages: 6 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZThhN2Q5MDItYTYwNy00YWI3LThhYzItYTNiYWE3NDU3ZjFk%40thread.v2/0?context=%7b%22Tid%22%3a%22d77c7f4d-d767-461f-b625-0628792e9e2a%22%2c%22Oid%22%3a%222989b0b0-da28-462e-96c4-e1370be5f585%22%7d tel:+15026326289,,800855985 https://dialin.teams.microsoft.com/f1e7a457-c1c4-46ca-892e-19682b8d3773?id=800855985
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 3:00 P.M., Eastern Time.
The dial in number is (502) 782-2663 Conference ID# 240522002# Participant code is 39750#
Document Phase Document Description Page 5 https://www.stateofkyplanroom.com https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
Document Phase Document Description Page 6
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