Reverse Osmosis/ Deionization (RO/DI) Water system: control panel and sensors replacement

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services, on behalf of HHSC and the Department of State Health Services (DSHS), is requesting bids on replacement of a Reverse Osmosis/Deionization (RO/DI) water system control panel and sensors at the Dr. Bob Glaze Laboratory Services Section Building in Austin under IFB HHS0017295, with bids due July 10, 2026 at 10:30 a.m. Central Time.

The scope involves installation of a new RO/DI control panel and sensors with Micro800 PLC and PanelView800 HMI software, plus replacement of nine Category A sensors (GF Signet pH, iFm pressure, EchoSpan ultrasonic level, two SIGNET mechanical flowmeters, Mettler Toledo conductivity, RTD temperature assembly, contactless conductivity analog, and ASCO distributor valve). Work must be completed within six weeks from purchase order start date. The contractor must respond to emergency service calls within 24 hours while equipment remains under warranty, provide all labor, equipment, tools, and replacement parts, and ensure the system returns to full operational status compliant with federal, state, and local codes, OSHA, the ADA, Texas Building Code, and City of Austin Building Technical Code.

The initial contract term runs from award through August 31, 2026, with no automatic renewals. HHSC reserves the right to extend for up to one additional year.

Contractor personnel must have a minimum of five years' documented experience with PLC, HMI, SCADA, and MES systems, and bidders must provide three verifiable references for similar services completed within the last three years. Services are performed Monday through Friday, 8 a.m. to 5 p.m. Central Time; outside-hours work requires prior approval. Required insurance includes Workers' Compensation ($1 million employer's liability), Commercial General Liability ($1 million per occurrence / $2 million aggregate), Commercial Automobile ($1 million combined single limit), Professional Liability ($1 million), and Umbrella ($1 million). All personnel must pass background checks and be E-Verify compliant.

An optional on-site visit is scheduled June 24, 2026 at 10:00 a.m. Questions are due June 29, 2026 at 10:30 a.m., with responses posted by July 1. Bidders must submit Exhibit A (HHS Solicitation Affirmations), Exhibit C (firm fixed pricing), and Exhibit D (Bidder Reference and Contractor Qualifications Form). Bids may be submitted in person at 1100 W. 49th Street, Austin, or electronically through the HHS Online Bid Room. No contract value is identified; the pricing sheet establishes a range of $0.01 to $40,000.00.