Retroreflective backplate for traffic signals (MI 2692)

The City of Thousand Oaks Public Works Department is seeking bids for the Retroreflective Backplate for Traffic Signals project (MI 2692), located in Ventura County, California. The procurement involves installing retroreflective yellow border tape on existing traffic signal backplates at 31 intersections throughout the city. Bidders must possess a Class A - General Engineering Contractor's License and are required to provide bid security of 10% of their total bid price. The project requires furnishing all necessary labor, materials, tools, and equipment to complete 441 total backplate upgrades, with a contract duration of 120 calendar days from the Notice to Proceed. A non-mandatory pre-bid meeting is scheduled for October 1, 2025, at 10:00 am, with questions from potential bidders due by October 8, 2025, at 4:00 pm. Final bids are due electronically on October 15, 2025, at 3:00 pm, with a bid opening immediately following via Zoom. The project is funded through the Local Highway Safety Improvement Program (HSIP) grant, with an engineer's cost estimate of $145,700.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with prevailing wage requirements, Department of Industrial Relations registration, and California Air Resources Board fleet compliance regulations. The bid is structured as a unit price contract with five primary bid items: mobilization, traffic control, retroreflective tape, backplate tape installation, and project closeout. The City will award the contract to the lowest responsive, responsible bidder based on the base bid alone, with the right to adjust quantities up to 25% without changing unit prices. Bidders have the option to submit bid security through an electronic bid bond via Surety2000 or alternative methods including a notarized bid bond, certified check, cashier's check, or cash. The project contact is Bradley Ackart (Engineering Associate), and the procurement contact is Grace Ng (Assistant Analyst - Purchasing). Successful contractors will need to integrate the new retroreflective backplates with existing traffic signal infrastructure across the specified intersections.