Retro Reflectometers

The Oregon Department of Transportation (ODOT) is requesting proposals for handheld retroreflectometers under RFP #S-73000-00016738, with proposals due July 7, 2026. The procurement will be evaluated using a best value method that weights both product features and price.

ODOT is procuring seven units for delivery to its Bend facility at 63055 US-97 BUS Building D, Bend, OR 97701, with delivery required within 6 weeks of the Notice to Proceed. The equipment must meet mandatory technical specifications including camera capability for assessing bead embedment, rechargeable and field-replaceable batteries, minimum 8 GB memory capacity, GNSS or WGS 84 GPS functionality, infrared temperature measurement, compass display, and pavement marking identifier icons with nighttime color capabilities. All equipment must comply with EN 1436, ASTM E1710, ASTM E2177, ASTM E2302, ASTM E2367, and ASTM E2832. Failure to satisfy any mandatory criterion results in automatic bid rejection. A minimum one-year warranty is required.

The contract term is one year or upon completion of contractor obligations and full payment, whichever occurs sooner. Goods must be delivered F.O.B. destination, with all transportation and handling charges paid by the contractor. ODOT will make payment within 30 calendar days of invoice receipt. The contractor must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, and automobile liability with combined single limits of $1,000,000, along with workers' compensation coverage.

Proposers must submit three client references from the past four years, certify compliance with Oregon tax laws and non-discrimination requirements, and attest non-debarment status. Firm offers remain valid for 180 days following bid opening as posted on OregonBuys. The primary ODOT contact is Seth Vessey, Contract Administrator, with Terri Sinclair-Olson as Procurement Specialist.