Retirement, Recognition, and Service Award Plaques

The Missouri Department of Conservation (MDC) has issued an Invitation for Bid (IFB) solicitation, numbered MDC24119, for the procurement of retirement, recognition, and service award plaques. The contract seeks to establish a vendor relationship for producing approximately 50 retirement plaques, 5 recognition plaques, and 200 service award plaques annually. Vendors must submit product samples by the bid opening date of January 19, 2024, with failure to provide samples potentially resulting in bid disqualification. The solicitation requires detailed pricing structures, including unit costs for each plaque type, engraving fees per character, and one-time setup fees for each plaque category. Bids must be submitted electronically through the MissouriBUYS system, with the contract period running from January 5, 2024 to January 19, 2024. The solicitation includes provisions for two optional renewal periods, and vendors must provide maximum pricing for these potential extension terms. Payment terms are established at Net 45 Days, with delivery requirements specified as Free On Board Destination.

No specific set-aside designations or restrictions on vendor participation were identified in the solicitation documents. The contract appears to be open to all vendors without preference for disadvantaged businesses or specific enterprise types. No incumbent vendors were mentioned, and there were no explicit requirements for integration with existing infrastructure or technology. While the total estimated contract value was not specified, the annual procurement involves 255 plaques across three categories, suggesting a moderate-scale contract. The MDC has structured the solicitation to allow flexibility in vendor selection, with the contract to be awarded to the lowest responsive and responsible bidder. The point of contact for questions is Lisa Larivee, and interested vendors must carefully review all solicitation documents and submit their responses through the MissouriBUYS system by the specified deadline.