Residential Student Housing Laundry Services

Florida Atlantic University (FAU), located in Palm Beach County, Florida, is issuing an Invitation to Negotiate (ITN 2026-ITN-0001-BL) for residential student housing laundry services to be provided across the Boca Raton and Jupiter campuses. The procurement seeks a qualified vendor to provide comprehensive laundry services including washer and dryer unit leasing, installation, preventative maintenance, and service call response for approximately 5,800 students across 152 high-capacity laundry room units and 390 in-unit washer/dryer sets. All equipment must be commercial-grade and energy-efficient with ADA compliance where required, supplied with stainless steel burst-proof flexible hoses. Installation and equipment removal is scheduled for summer 2026, with service operations commencing July 1, 2026, under a minimum five-year contract term with optional extensions up to ten years. Qualified vendors must demonstrate proven experience with university or large housing communities, provide university references and documentation of high machine uptime records, and submit responses through FAU's electronic sourcing system at https://fau.bonfirehub.com/ by the February 20, 2026 deadline. The evaluation committee will assess proposals based on adherence to requirements and alignment with FAU's priorities, with selected vendors potentially invited for site visits, presentations, and negotiations, culminating in best and final offer (BAFO) submissions with a ninety-day non-withdrawal period. Service requirements include dedicated on-site technician(s) with verified level 2 background checks, service call response within one to two business days, monthly meetings with Housing Facilities leadership, annual preventive maintenance during summer break, annual vent cleaning, and weekly inspections of community laundry facilities. The contractor will retain equipment ownership while FAU maintains ownership and access rights to student data generated by digital monitoring systems, and the contractor assumes responsibility for all shipping, delivery, installation, venting, maintenance, parts replacement, liability insurance, and reimbursement for damages to clothing caused by equipment malfunction.

Florida Atlantic University, as a public body corporate of the State of Florida, is exempt from federal excise and sales taxes on direct purchases. Vendors expecting to receive $10,000 or more in orders during the first twelve months must provide a certificate of non-segregated facilities; those expecting $50,000 or more and employing more than 50 people must file EEO-1 forms and maintain a written affirmative action compliance program. All proposers must comply with E-Verify employment verification requirements, obtain all necessary federal, state, and local permits and licenses, and disclose any conflicts of interest or relationships with University employees. The solicitation documents do not identify specific set-aside designations for disadvantaged enterprises, nor do they reference incumbent vendors or current contractors. Proposers are required to acknowledge receipt and understanding of FAU's standard Purchase Order Terms, and any proposed objections, variations, or supplements to those terms must be formally attached to the Acknowledgment of Contract Terms form submitted with the proposal. No specific award value or budget range is disclosed in the published solicitation materials; all protests must be filed within 72 hours of specification posting and include a bond as prescribed by Board of Governors' Regulation 18.003, with the contract to be governed by Florida law and enforced in Palm Beach County courts.