Resident Haircuts for Vicki V. Douglas Juvenile Center

The West Virginia Division of Administrative Services is seeking a contractor to provide resident haircut services for the Vicki V. Douglas Juvenile Center located in Martinsburg, Berkeley County. The procurement is an open-end contract for monthly haircut services, with an estimated quantity of fifteen (15) haircuts per month, to be performed once monthly on a Wednesday. Vendors must meet specific qualifications, including being at least 18 years old, possessing a valid driver's license, and holding a current West Virginia Board of Barber and Cosmetology License. The successful vendor will be responsible for cutting all hair types, providing their own tools, cleaning and sanitizing the area after service, and coordinating with facility counseling staff. The contract will be awarded to the vendor providing the lowest overall total cost, with payment made per haircut rate on a monthly basis. Key procurement dates include a technical question deadline of October 28, 2025, at 2:00 PM, and a bid submission deadline of November 4, 2025, at 10:30 AM. Vendors must complete a pricing page, pass a background check, comply with facility security protocols, and adhere to WV Division of Corrections and Rehabilitation procedures.

There are no specific set-aside designations or restrictions on vendor types mentioned in the procurement documents. Vendors must designate a Contract Manager who will be available during normal business hours to address service-related issues. The contract will have an initial one-year term with potential for up to three one-year renewal periods. While no specific budget range is explicitly stated, vendors will be responsible for all travel and mileage costs associated with providing the service. The procurement requires vendors to maintain various insurance coverages and be registered with the West Virginia Board of Barbers and Cosmetologist. Vendors must also submit a Drug Free Workplace Conformance Affidavit and be prepared to accept electronic funds transfer or P-Card payments. The contract is contingent upon legislative funding appropriations, and the state reserves the right to cancel the contract with 30 days' notice. Failure to meet specified requirements could result in immediate contract cancellation.