Resident Haircuts for Vicki V. Douglas Juvenile Center

The West Virginia Division of Administrative Services has issued an Agency Request for Quote (ARFQ) for resident haircut services at the Vicki V. Douglas Juvenile Center located in Martinsburg, Berkeley County. The procurement seeks a qualified vendor to provide monthly haircut services for juvenile residents, with an estimated volume of 15 haircuts per month to be performed on Wednesdays. Vendors must possess a current West Virginia Board of Barber and Cosmetology License, be at least 18 years old, and hold a valid driver's license. The successful contractor will be responsible for providing their own tools, cleaning and sanitizing the work area, coordinating with facility counseling staff, and passing a required background check. Key evaluation criteria include the lowest overall total cost, with pricing to be submitted on the provided Pricing Page. Important procurement dates include a technical question submission deadline of October 9, 2025, at 2:00 PM, and a bid response deadline of October 16, 2025, at 10:30 AM. The contract will be an open-end agreement with an initial one-year term and potential for three successive one-year renewals.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with West Virginia's Drug Free Workplace requirements, submitting a notarized affidavit confirming a written drug-free workplace policy. The contract requires vendors to maintain appropriate insurance coverage and adhere to state regulations. Payment will be processed monthly in arrears via electronic funds transfer or purchasing card, with unit prices remaining firm throughout the contract duration. While no specific budget range is explicitly stated, the estimated monthly service volume is 15 haircuts, suggesting a modest contract value. The procurement is contingent upon legislative fund appropriation and may become void if funding is not secured. The contract will be managed through the WV Division of Administrative Services, with the primary contact being Nickole R. Prowse, who can be reached at 304-957-8208 or nickole.r.prowse@wv.gov.