Request for walk-in-coolers and freezers

Muskegon Public Schools has issued a Request for Proposals (RFP) for the supply and installation of two replacement walk-in cooler/freezer units at Muskegon High School located at 80 West Southern Avenue in Muskegon, Michigan. The procurement seeks a vendor to supply and install a larger Thermo-Kool unit measuring 27' 8" x 24' 10" x 7' 6" high for the loading dock area and a smaller unit measuring 15' 6" x 13' 7" x 8' 6" high for the main kitchen, both featuring 4" urethane insulation and dual refrigeration systems. Installation services will be provided by Swanson Mechanical and include demolition of existing equipment, new unit installation, refrigeration system setup, electrical upgrades, and state plan review coordination. Evaluation will occur on a 100-point scale considering vendor experience and references (15 points), ability to meet project scope and timeline (10 points), project specifications fulfillment (25 points), equipment quality (20 points), and contract charges and fees (30 points). Sealed proposals must be submitted by April 17, 2026, at 1:00 PM EST to Matt Cortez at 1458 5th Street, Muskegon, Michigan 49441, with the board discussion and evaluation scheduled for April 21, 2026, and official award on April 22, 2026. Clarification requests must be submitted by April 10, 2026, via email to Matt Buchanan (matt@hri-inc.com) or Scott Boyd (sboyd@mpsk12.net). Installation is anticipated for July 2026, with payment terms set at net forty-five days following project completion.

All respondents must comply with multiple federal regulations including Executive Order 11246 regarding equal employment opportunity, the Copeland Anti-Kickback Act, Contract Work Hours and Safety Standards Act, Clean Air Act, Federal Water Pollution Control Act, and Buy American provisions applicable to the National School Lunch Program and School Breakfast Program. Submissions require eleven required forms including vendor experience documentation, project scope and timeline plans, bid tabulation sheets, acknowledgments, non-collusion affidavits, HUB certifications, debarment certifications, federal compliance certifications, familial disclosure statements, and Iran Economic Sanctions Act certifications. The RFP does not specify explicit set-aside designations for disadvantaged enterprises, though HUB certification requirements suggest consideration for minority and women-owned business enterprises. No incumbent vendors or current contractors are identified in the procurement documents. The specific award value or budget range is not disclosed in the available RFP materials.