Request for Response-MassWildlife-Archery Equipment (DFW-2026-090)

The Massachusetts Department of Fish and Wildlife (MassWildlife) is seeking multiple vendors to supply archery equipment, supplies, educational materials, and accessories through a Request for Response (RFR# DFW-2026-090) posted on March 24, 2026, with responses due by April 23, 2026, at 5:00 p.m. Eastern Standard Time. The procurement encompasses a comprehensive range of products including targets for public archery ranges and National Archery in the Schools Program (NASP), tree stands and safety equipment, bows, arrows, arrow curtains, bow racks, and maintenance supplies such as nocks, vanes, fletching glue, cables, and bowstrings to support MassWildlife's Archery 101 courses, Bowhunter Education courses, public archery ranges, and NASP initiatives. Vendors must submit electronic responses via COMMBUYS containing company information, a brief company description highlighting years in business and authorized brand distributions, either a URL to an online catalog with pricing or static catalog and price sheets (PDF or Excel), details on available discounts, and two professional references with relevant dates and descriptions of previously provided goods or services. The Commonwealth will award contracts to up to six vendors for a multi-year departmental Master Agreement with an estimated initial duration of two years and three optional two-year renewal periods, allowing a maximum total contract duration of eight years, with an estimated contract start date of May 6, 2026. All deliveries must be Free on Board destination with freight pre-paid by the contractor, and invoices must be submitted within 30 days of receipt of goods. Evaluation criteria include years in business, business references, catalog comprehensiveness, prices and discounts, environmental sustainability practices, and participation in the Small Business Purchasing Program (SBPP).

This is a limited-user contract restricted to MassWildlife, the Department of Fish and Game, Department of Conservation and Recreation, Department of Environmental Protection, Massachusetts Department of Agricultural Resources, and Massachusetts Environmental Police. The Commonwealth offers consideration for Small Business Purchasing Program (SBPP) participation as an evaluation criterion, encouraging participation from eligible small enterprises. No incumbent vendors or current contractors are specified in the procurement documents, and no existing technology integration requirements are identified. The estimated annual contract value is $10,000 with a maximum not to exceed amount of $250,000 annually; however, MassWildlife makes no guarantee of actual purchases under this contract. Responses must be submitted through the COMMBUYS procurement system, and vendors must be registered in COMMBUYS prior to submission, following the platform's technical requirements for quote responses. Prospective vendors should contact Cynthia Pratt at (508) 389-6315 or cynthia.pratt@mass.gov with questions regarding the RFR, or utilize the Q&A Tab within COMMBUYS; technical assistance with COMMBUYS is available through the OSD Help Desk at (888) 627-8283 or OSDHelpDesk@mass.gov. The Commonwealth is tax-exempt and will not include tax in quotes or invoices, and all contract terms, performance obligations, and delivery schedules will be negotiated based on individual vendor responses and MassWildlife's final vendor selections.