Request for Response Archery Equipment

RFR#: DFW-2026-090

ISSUE DATE: March 23, 2026

Purchasing Department Commonwealth of Massachusetts Department of Fish and Game Division of Fisheries and Wildlife (MassWildlife)

Address

MassWildlife Field Headquarters Attn: Cynthia Pratt 1 Rabbit Hill Road Westborough, MA 01581

Procurement Contact Cynthia Pratt, Procurement and Contracting Supervisor

(508) 389-6315, cynthia.pratt@mass.gov

RFR Name/Title Archery Equipment

RFR Number DFW-2026-090

COMMBUYS Bid# BD-26-1046-DFW-FWE11-127018

Bid Response Deadline Thursday, April 23, 2026, by 5:00pm Eastern Standard Time (“bid opening date” in COMMBUYS)

U N S P S C 49-13-16-00 Hunting Products

1. Purpose of Procurement

The Division of Fisheries and Wildlife (MassWildlife) is soliciting responses from multiple Bidders for the acquisition of Archery Equipment, Supplies, and Accessories (referred to as “Archery Equipment” for brevity throughout this RFR).

The resulting Contract will serve as a multi-year Departmental Contract (“Master Agreement”) with multiple contractors which will allow MassWildlife and other eligible entities to procure Archery Equipment through the solicitation of quotes and the issuance of Purchase Orders (PO) through COMMBUYS. This will enable MassWildlife to procure needed archery equipment in an efficient and timely manner.

Background To expand the archery initiatives offered, MassWildlife is looking to streamline the procurement of archery equipment for their archery programs. This includes, but is not limited to, programs such as the

REQUEST FOR RESPONSE

ARCHERY EQUIPMENT

DFW-2026-090

public archery ranges, Archery 101 courses, Bowhunter Education courses, and the National Archery in the Schools Program (NASP). MassWildlife has programmatic equipment needs which include items such as targets, bows, arrows, arrow curtains, bow racks, and maintenance supplies such as nocks, vanes, fletching glue, cables, bowstrings and many others.

2. Applicable Procurement Law

Goods and Services, MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00

3. Acquisition Method

Outright Purchase

4. Whether Single or Multiple Contractors are Required for Contract

Multiple Contractors.

The target maximum number of Contractors is SIX (6); the Purchasing Department may award more or fewer contracts, if it is in the best interests of the Commonwealth to do so.

5. Entities Eligible to Use the Resulting Contract

Limited User Contract – Restricted to Use by Defined Entities Only. Any Contract(s) resulting from this Bid will be open for use by the issuing Purchasing Department, the Department of Fish and Game (DFG), and the following other entities:

• Department of Conservation and Recreation (DCR)

• Department of Environmental Protection (DEP)

• Massachusetts Department of Agricultural Resources (MDAR)

• Massachusetts Environmental Police (MEP)

6. Expected Duration of Contract (Initial Duration and any Options to Renew)

Contract Duration Number of Options Number of Years/Months Instructions

Initial Duration 2 Years Two (2) Years from Contract Execution.

Renewal Options Three 3 options to renew for 2 years each

Three (3) options to renew for two

(2) years each.

Total Maximum Contract Duration 8 years total Eight (8) years total should all renewal options be executed.

Contract Renewal Prior to the expiration of the initial duration, MassWildlife will notify Contractors of the intent to renew the contract. Price changes may be requested at that time if supporting documentation of any increases is provided. Contract renewal is contingent upon the Contractor’s ability to perform contractual obligations.

7. Anticipated Expenditures, Funding, or Compensation

Estimated Value of Procurement: $10,000.00 annually

Not to exceed $250,000 in estimated annual value. This contract is not intended for large purchases.

MassWildlife makes no guarantee that any commodities will be purchased from any Contract resulting from this Bid.

Any estimates or past procurement volumes referenced in this Bid are included only for the convenience of Bidders and are not to be relied upon as any indication of future purchase levels.

8. Contract Specifications

Commodities being Procured:

Archery Equipment, Supplies, Educational Materials, and Accessories including but not limited to –

I. Targets including but not limited to:

• Public Archery Range Targets such as Morrell Targets or an approved substitution which meets the following criteria:

o Field point, both crossbow and compound bow approved o Two-sided, for optimal use of the target o Approximately 29”x13”x31” to match current hanging stand dimensions o Weather resistant, or designed for outdoor use o Commercial grade/quality https://www.morrelltargets.com/collections/all-targets/products/outdoor-range-target o Grommets, necessary to hang the targets

• Targets that are approved for use in the National Archery in the Schools Program or approved substitution.

• Hunter Education Targets including but not limited to:

o Anatomical Deer Targets such as Rinehart’s Deer Replica or an approved substitution

II. Tree Stands and related accessories and safety equipment

III. Bows including but not limited to:

• Bows that are approved for use in the National Archery in the Schools Program or approved substitution.

IV. Arrows including but not limited to:

• Arrows that are approved for use in the National Archery in the Schools Program or approved substitution.

V. Arrow Curtains including but not limited to:

• Arrow Curtains that are approved for use in the National Archery in the Schools Program or approved substitution.

VI. Bow Racks including but not limited to:

• Bows Racks that are approved for use in the National Archery in the Schools Program or approved substitution.

VII. Supplies including but not limited to: nocks, vanes, fletching glue, cables, bowstrings, etc.

Prices:

Contractors are to submit a URL to their online catalog or static catalogs/price sheets (in the form of PDF, Excel, Word Document, or similar) with their response to this RFR.

Price Sheets/Catalogs should include product codes (i.e. SKUs, item code, item number), descriptions, and prices.

Static Catalogs/Price Sheets may be updated upon contract renewal or annually with written permission and acceptance by the Contract Manager.

Quotes:

MassWildlife and Eligible Entities will reach out to Contractors for quotes and specifically reference the contract that is issued from this RFR (ex. “We are seeking a quote under MassWildlife’s Archery Equipment Departmental Contract DFW-2026-090"). Quotes will be compared with the catalog prices/price sheets submitted by the Contractor and agreed upon during contract execution.

• Purchases of less than $10,000: MassWildlife and Eligible Entities are not required to solicit multiple quotes for orders with an estimated value of less than $10,000.

https://www.naspschools.org/equipment/ https://www.rinehart3d.com/shop/anatomy-deer/ https://www.naspschools.org/equipment/ https://www.naspschools.org/equipment/ https://www.naspschools.org/equipment/ https://www.naspschools.org/equipment/

• Purchases equal to or greater than $10,000: MassWildlife and Eligible Entities will solicit multiple quotes for orders with a value of $10,000 or greater. Quotes will be evaluated based on the entities’ best value criteria including SBPP participation.

Minimum Orders:

There will be no minimum quantities required for orders.

Sales Price:

If a sale price is offered and it is lower than the price provided in the price list received, then the lesser amount will be valid.

Delivery Terms:

All deliveries shall be Free on Board (FOB) destination, freight pre-paid, with all transportation and handling charges paid by the Contractor. Responsibility and liability for loss or damage shall remain the Contractor’s until final inspection and acceptance when responsibility shall pass to the Purchasing Entity except as to latent defects, fraud, and Contractor’s warranty obligations. The minimum shipment amount, if any, will be found in the special terms and conditions. Any order for less than the specified amount is to be shipped with the freight prepaid and added as a separate item on the invoice. Any portion of an Order to be shipped without transportation charges that is back ordered shall be shipped without charge.

All deliveries will be “Inside Deliveries” as designated by a representative of the eligible entity unless otherwise agreed upon prior to issuance of the Purchase Order. Inside Delivery refers to a delivery to other than a loading dock, front lobby, or reception area. Specific delivery instructions will be noted on the order form or Purchase Order. Any damage to the building interior, scratched walls, damage to the freight elevator, etc., will be the responsibility of the Contractor. If damage does occur, it is the responsibility of the Contractor to immediately notify the Purchasing Entity placing the Order.

Late deliveries, or deliveries that cannot be made within the above guidelines, may be canceled at no cost to MassWildlife or other Eligible Entity. As an example, an Eligible Entity may refuse or cancel the delivery of a product if it cannot be delivered by the last day of the Fiscal Year (June 30) when it was ordered.

Invoices:

Itemized invoices shall be sent to the proper Purchaser by the Contractor no later than 30 days after receipt of goods.

Contractor’s invoices, at a minimum, shall include the following:

• Name and Address of the Contractor

• Telephone Number

• Name of the Purchaser and/or Department

• Purchase Order (PO) number from COMMBUYS

• Total Due

All invoices will be itemized.

Costs not included in the quote and agreed upon prior to the issuance of a Purchase Order (PO) will not be reimbursed.

All invoices will be paid in accordance with the Commonwealth’s Bill Paying Policy.

Returns/Disposal:

Purchasers are to notify the contractor within 14 days of receipt of goods if a return is to be initiated.

Contractor’s return policy must allow for the return of unused products normally stocked by the Contractor, within 90 days of return to the Contractor, free of charge, including transportation back to the Contractor’s facility, in case when:

• The wrong item was ordered;

• Product that was not ordered was delivered;

• Unopened product is being returned in the same condition as received for any reason;

• Product performance, appearance, or other attributes do not meet MassWildlife’s or other eligible entities requirements.

Warranties:

Contractor must offer at least the manufacturer’s warranty on all products sold with the cost of the warranty included in the price. It is desirable that extended warranty options be offered at no additional charge. In cases where a written warranty is not shipped with the product, it is the Contractor’s responsibility to inform the Eligible Entity of warranty coverage.

Subcontracting:

It is permissible to use subcontractors to provide goods and services to the Commonwealth. However, a primary contractor will be held responsible for the performance of the subcontractor. In addition, MassWildlife may require that the primary contractor must inform MassWildlife who the subcontractors the goods and services they will be providing.

Subcontracting will not increase the prices offered by the bidder in response to this RFR without prior authorization from MassWildlife.

MassWildlife, at their discretion, may require subcontractor approval.

https://www.mass.gov/info-details/understanding-commonwealth-payments

Fiscal Terms:

Commonwealth Tax Exemption: The Commonwealth of Massachusetts is tax exempt. Quotes and invoices will not include tax. Departments will supply Contractor with a copy of their tax exemption, upon written request.

Bill Paying Policy: Invoices will be paid in accordance with the Comptroller’s Bill Paying Policy.

Contract Management:

The Department’s Contract Manager is the point of contact for interested bidders during the procurement process. The Contract Manger is the Department employee responsible for managing and administering the contract upon award. The Contract Manger will be the point of contact for the successful bidder and Contractor concerning day to day operational matters and the performance of duties of the contract.

Cynthia Pratt, Procurement and Contracting Supervisor, MassWildlife Email: cynthia.pratt@mass.gov Phone: (508) 389-6315

Contractor’s Contact:

Contractors will assign a Contact Person who will be the point of contact MassWildlife and other eligible entities contact regarding the contract. Namely, the Contact Person will be the individual the Contractor assigns to handle Requests for Quotes and questions about orders, invoices, returns, and price sheets/catalogs.

Awarded bidders are to keep current their Vendor Account in COMMBUYS.

Many Job Aids are available to Contractors to guide decisions regarding keeping current their Vendor Account in COMMBUYS: mass.gov/lists/job-aids-for-vendors-using-commbuys#commbuys-seller-administrators-

Change Notification:

Changes to the Contractor’s contact information, company name, legal address, payment address, tax identification number, authorized signatories, or EFT information must be promptly reported via email to the Department’s Contract Manager. In some cases, additional paperwork will be required to effect the change.

Any change of address, including remit address, requires immediate written notification and submission of a new W-9 Form, Commonwealth Terms and Conditions and a brief letter written on contractor’s letterhead stating that their address has changed “from” and “to.”

If written notification is not received changes cannot be done; therefore any payments will be sent to the address which is currently on file and with no late penalty to the Commonwealth.

https://www.mass.gov/info-details/understanding-commonwealth-payments mailto:cynthia.pratt@mass.gov https://www.mass.gov/lists/job-aids-for-vendors-using-commbuys#commbuys-seller-administrators-https://www.mass.gov/lists/job-aids-for-vendors-using-commbuys#commbuys-seller-administrators-

Performance Measures:

Performance of the Contractor will be evaluated based on the following performance measures:

• Responsiveness and overall communication

• Accurate costs (per the catalog/price sheet) including any applicable discounts

• Timely notification of cancelled, out of stock, or back-ordered items

• Timely delivery

• Timely and Accurate Invoicing

• Quality of Goods

The Performance Measures will be used to determine if a Contractor has failed to fulfil contractual obligations. Such failure may result in any of the following actions:

• Corrective Action

• Suspension

• Termination

• Cover/Replacement Costs

• Adding of additional contractors

If issues arise, MassWildlife will send written notice to the contractor via email.

Compliance with Laws and Regulations:

All activities agreed to and conducted under this RFR and contract must comply with federal, state, and local laws. Nothing in this RFR or its resulting contracts is intended to supersede or violate any laws.

Vendors requesting MassWildlife to execute account establishment agreements or any other type of sub agreement resulting from this RFR are subject to approval by MassWildlife, to the terms of the RFR and resulting contract(s) and may not include terms and conditions that would contradict the Commonwealth of Massachusetts Terms and Conditions or other applicable laws, regulations, and policies.

Publicity:

Any Contractor awarded a contract under this Bid is prohibited from selling or distributing any information collected or derived from the Contract, including lists of participating Eligible Entities, Commonwealth employee names, telephone numbers or addresses, or any other information except as specifically authorized by MassWildlife.

Public Records Law:

All Quotes and information submitted in response to this RFR are subject to the Massachusetts Public Records Law, M.G.L., Chapter 66, Section 10, and to Chapter 4, Section 7, Subsection 26. Any statements in submitted Quotes that are inconsistent with these statutes shall be disregarded.

9. Small Business Purchasing Program

Program Background The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 599 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team (SSST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP-registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

2. Been in business for at least one year;

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit mass.gov/sbpp

Program Resources and Assistance Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

10. Environmentally Preferable Products https://www.mass.gov/sbpp https://www.mass.gov/executive-orders/no-599-reaffirming-programs-to-ensure-diversity-equity-and-inclusion-for-diverse-and-small-massachusetts-businesses-in-state-procurement-and-contracting https://www.mass.gov/executive-orders/no-599-reaffirming-programs-to-ensure-diversity-equity-and-inclusion-for-diverse-and-small-massachusetts-businesses-in-state-procurement-and-contracting https://www.commbuys.com/bso/ https://www.mass.gov/sbpp https://www.mass.gov/sbpp mailto:sbpp@mass.gov

Products and services purchased by state agencies must be in compliance with Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (EPPs) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR 21.00. In line with this directive, all Contracts, whether departmental or statewide, must comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are products and services that help to conserve natural resources, reduce waste, protect public health and the environment, and promote the use of clean technologies, recycled materials, and less toxic products.

Bid responses must identify how a contractor meets these goals.

11. Evaluation Criteria

Contractors must submit responses that meet all the submission requirements of the RFR. Only responsive proposals that meet the submission requirements will be evaluated, scored, and ranked by the evaluation team according to the evaluation criteria. Additional information may be requested for evaluation purposes.

Bidders are required to submit a completed Mandatory Bid Response Form with their response for consideration.

MassWildlife will evaluate responses based on the following criteria:

• Years in Business

• Business References

• Catalog of Archery Equipment

• Prices and Discounts

• Environmental Practices (as applicable)

• Small Business Purchasing Program (SBPP) participation (as applicable)

12. Instructions for Submission of Responses

Only electronic quotes submitted via COMMBUYS will be accepted in response to this RFR. Responses must be sent via the “Create Quote” functionality in COMMBUYS. For instructions concerning how to submit a Quote, please see Appendix B or visit mass.gov/osd-vendor-training for training and job aids.

Any submission that fails to meet the submission requirements of the RFR will be found non-responsive without further evaluation unless the evaluation team, at its discretion, determines that the non-compliance is insubstantial and may be corrected. In these cases, the evaluation team may allow the vendor to make minor corrections to the submission.

https://www.mass.gov/executive-orders/no-515-establishing-an-environmental-purchasing-policy?_ga=2.237660352.1741219494.1633353146-758386467.1632336759 https://www.mass.gov/osd-vendor-training

Submission Requirements -

Completed Mandatory Bid Response Form (reference Appendix E) Catalog/Price Sheets (URL to an online catalog is permitted provided the online catalog includes prices)

13. Estimated Procurement Calendar

Procurement Activity Date Time

Bid Release Date March 24, 2026

Deadline for Submission of Questions through COMMBUYS “Bid Q&A”

April 7, 2026 1:00 p.m. EST

Official Answers for Bid Q&A published (Estimated) April 10, 2026

Bid Amendment Deadline / Online Quote Submission Begins. Bid documents will not be amended after this date.

April 15, 2026

Deadline for Bid Responses (“Bid Opening Date/Time” in COMMBUYS)

April 23, 2026 5:00 p.m. EST

Negotiations (Estimated) April 24 - April 29

Contract Start Date (Estimated) May 6, 2026

Bidders are required to monitor COMMBUYS for changes to the procurement calendar for this Bid.

a. Online Questions (Bid Q&A)

Written Questions must be entered using the “Bid Q&A” tab for the Bid in COMMBUYS no later than the “Online Questions Due” date and time indicated in the Estimated Procurement Calendar (above). The issuing department reserves the right to not respond to questions submitted after this date. It is the Bidder’s responsibility to verify receipt of questions.

It is the responsibility of the prospective Bidder and awarded Contractor to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from the Purchasing Department, including requests for clarification. The Purchasing Department and the Commonwealth assume no responsibility if a prospective Bidder’s/awarded Contractor’s designated email address is not current, or if technical problems, including those with the prospective Bidder’s/awarded Contractor’s computer, network, or internet service provider (ISP) cause https://www.mass.gov/doc/using-the-qa-tab-within-a-commbuys-bid/download email communications sent to/from the prospective Bidder/Awarded contractor and the Purchasing Department to be lost or rejected by any means including email or spam filtering.

Written Responses to Questions will be released on or about the “Responses to Questions Posted Online” date indicated in the Estimated Procurement Calendar (above).

(Written questions and responses will be posted on the Bid Q&A Tab for this Bid in COMMBUYS.)

b. Bid Amendment Deadline

The Purchasing Department reserves the right to make amendments to the Bid after initial publication.

It is each Bidder’s responsibility to check COMMBUYS for amendments, addenda, or modifications to this Bid, and any Bid Q&A records related to this Bid. The Purchasing Department and the Commonwealth accept no responsibility and will provide no accommodation to Bidders who submit a Quote based on an out-of-date Bid or on information received from a source other than COMMBUYS.

c. Bid Responses (“Quotes”) Deadline (Bid Opening Date/Time)

Bid Responses (“Quotes”) are due by the Bid Opening Date in COMMBUYS. Late submissions will not be accepted. For Step-by-Step Job Aids on How to Submit a Bid Response (“Quote”), please visit mass.gov/lists/job-aids-for-vendors-using-commbuys#commbuys-bids-and-quotes-

Bidders needing assistance with COMMBUYS must contact the OSD Help Desk by email OSDHelpDesk@mass.gov or by phone 888-627-8283.

Should bidders find they need to revise their response after it was submitted (but before the Bid Opening Date) they can resubmit by following this Job Aid: mass.gov/doc/how-to-withdraw-reopen-and-resubmit-a-quote-in-commbuys/download

MassWildlife cannot view bidders’ responses until the Bid Opening Date.

d. Estimated Contract Start Date

This is the approximate start date. The actual start date will be the Contract Effective Date which is the date the Contract is executed by the parties.

14. Forms for Contract Execution

Only Awarded Bidder(s) will be required to submit the below listed forms. These forms are available in the zipped file named “Forms for Review” in the file attachments of the bid in COMMBUYS for review only. Bidders should not complete and submit these forms with their bid response.

• Request for Taxpayer Identification Number & Certification (Massachusetts Substitute W-9 Form) https://www.mass.gov/lists/job-aids-for-vendors-using-commbuys#commbuys-bids-and-quotes-mailto:OSDHelpDesk@mass.gov https://www.mass.gov/doc/how-to-withdraw-reopen-and-resubmit-a-quote-in-commbuys/download https://www.mass.gov/doc/how-to-withdraw-reopen-and-resubmit-a-quote-in-commbuys/download

• Standard Contract Form and Instructions

• Prompt Payment Discount (PPD) Form

• Contractor Authorized Signatory Listing (CASL) form

• Authorization for Electronic Funds Transfer (EFT)*

*Bidders who are already a Vendor/Customer in the state’s accounting system, Mosaic, may not be required to complete an EFT Form provided the information in Mosaic is active and current.

15. RFR Attachments

Appendix A: Required Specifications https://www.mass.gov/doc/rfr-required-specifications-of-commodities-and-services

Appendix B: Electronic Quote Submission Instructions https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids

Appendix C: RFR – Other Specifications

Effective June 15, 2021, for all 1) CTR forms, including the Standard Contract Form, W-9s, Electronic Funds Transfer (EFT) forms, ISAs, and other CTR-issued documents and forms, or 2) documents related to state finance and within the statutory area of authority or control of CTR (i.e. contracts, payrolls, and related supporting documentation), CTR will accept signatures executed by an authorized signatory in any of the following ways: 1. Traditional “wet signature” (ink on paper); 2.

Electronic signature that is either: a. Hand drawn using a mouse or finger if working from a touch screen device; or Page 2 b. An uploaded picture of the signatory’s hand drawn signature 3.

Electronic signatures affixed using a digital tool such as Adobe Sign or DocuSign. If using an electronic signature, the signature must be visible, include the signatory’s name and title, and must be accompanied by a signature date. Please be advised that typed text of a name not generated by a digital tool such as Adobe Sign or DocuSign, even in computer-generated cursive script, or an electronic symbol, are not acceptable forms of electronic signature.

Appendix D: Commonwealth’s Bill Payment Policy https://public.powerdms.com/MAComptroller/documents/1779647

Appendix E: Mandatory Bid Response Form Provided as a document in the file attachments section of this bid on COMMBUYS and included within this RFR (see pages 15-16). Complete and submit with your bid response.

Appendix F: Forms for Contract Execution (zipped file) In the file attachments of the bid in COMMBUYS. These forms are being provided for review only. Only Awarded Bidders will be required to complete these forms. Awarded Bidders will be contacted by email by the Contract Manager when it comes time to complete the Forms for Contract Execution.

https://www.mass.gov/doc/rfr-required-specifications-of-commodities-and-services https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids https://public.powerdms.com/MAComptroller/documents/1779647

MANDATORY BID RESPONSE FORM

Complete and submit with your bid response.

Bidder’s Information:

Bidder Name/Company:

Mailing Address:

Contact Person's Name and Title:

Direct Phone Number(s):

Email Address:

Brief Description of your Company (years in business, brands you are an authorized distributor of, business practices that support sustainable operations and reduce impacts on the environment, etc.):

For examples of Environmental Practices, visit mass.gov/operational-services-division-osd-climate-and-sustainability

Catalog (URL to online catalog with prices or include your catalog/price sheets with your response):

Static Catalogs/Price Sheets (such as in the case of a PDF file or Excel file) may be updated upon contract renewal or annually with written permission and acceptance by the Contract Manager.

Discounts (detail any eligible discounts you will provide to Eligible Entities under this contract. Example:

3% off all items, 3% bulk discounts, 3% dock delivery discount, etc.):

https://www.mass.gov/operational-services-division-osd-climate-and-sustainability https://www.mass.gov/operational-services-division-osd-climate-and-sustainability

References (provide two references):

Company Name:

Contact Person: Phone:

Email:

Description and date(s) of goods/services provided:

Company Name:

Contact Person: Phone:

Email:

Description and date(s) of goods/services provided:

Additional information (optional):

RESOURCES

If you have any questions about RFR# DFW-2026-090 or this form, contact Cynthia Pratt by phone

(508) 389-6315 or by email cynthia.pratt@mass.gov or use the Q&A Tab within the Bid in

COMMBUYS.

If you need assistance with COMMBUYS, please contact the OSD Help Desk by phone (888) 627-8283 or by email OSDHelpDesk@mass.gov.

For free Vendor Training and Step-by-Step COMMBUYS Job Aids, visit mass.gov/osd-vendor-training mailto:cynthia.pratt@mass.gov https://www.mass.gov/doc/using-the-qa-tab-within-a-commbuys-bid/download https://www.mass.gov/doc/using-the-qa-tab-within-a-commbuys-bid/download mailto:OSDHelpDesk@mass.gov https://www.mass.gov/osd-vendor-training