Request for Quotes- Vemco Acoustic Receivers for Species Monitoring

Escambia County, Florida, is conducting a Request for Quotes (RFQ) for acoustic receivers and tags used in species monitoring, specifically seeking quotes for the VRTx-69khz Coded Acoustic Receiver with Transponder and the NexTrak AR Receiver-69khz, along with V13-1x-A69-1604 acoustic tags. The procurement is designed to expand existing Vemco acoustic monitoring efforts currently underway by Escambia County and the United States Geological Survey. All proposed equipment must be fully compatible with existing Vemco technology and capable of communicating with previously deployed receivers and tags in the region. The solicitation was released on December 9, 2025, with questions due by December 22, 2025, at 12:00 p.m., and final responses required by December 23, 2025, at 4:00 p.m. Vendors must submit quotes electronically through the OpenGov Procurement portal and provide comprehensive technical specifications, including unit costs for each receiver type and acoustic tags. Pricing must encompass all packing, handling, and shipping charges, with delivery points within Escambia County, Florida.

The RFQ does not specify explicit set-aside designations or restrictions on responding organizations. Vendors must provide proof of Sunbiz registration and a completed W-9 form with their submissions. The county is registered with iTAG and qualifies for member discounts, which vendors must factor into their pricing calculations. Quantities of receivers and tags will be determined based on available limited grant funding and unit costs. All submitted prices must remain firm and valid for 180 days from the quote submission date, with Escambia County reserving the right to purchase additional quantities at the offered prices during that period. The county will not pay federal excise and sales taxes on direct purchases, and payment will be processed in accordance with the Local Government Prompt Payment Act. The primary contact for this solicitation is Kindall Butler, an Environmental Specialist with the Natural Resources Department, who can provide additional information about the procurement.