Request for Quotes (RFQ) Engraved Products Services

The Orange County Transportation Authority (OCTA) is requesting quotes for engraved products and engraving services on an as-needed basis under a blanket purchase order, with quotes due October 7, 2026. The contract carries no guaranteed minimum purchase amount. By submitting a quote, firms must certify they are not subject to Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065.

The scope encompasses recognition and commemorative items supplied and engraved on demand: black brass perpetual strips for Coach Operator of the Month recognition, magnetic name tags with OCTA logos, employee-of-the-month pen sets, engraved watches for safe driving and retirement recognition, retirement mantle clocks, oval acrylic awards, and miscellaneous memorabilia including coffee mugs and thermoses. The contractor must also supply and engrave trophies and plaques for the Motorist Services section, including perpetual plaques for FSP Operator of the Quarter and Year (12" × 15" woodgrain), FSP Operator of the Year and Contractor of the Year plaques (9" × 12" woodgrain), and Rodeo Award and Assist Award trophies in specified sizes with gold metal and black marble finishes. The contractor must maintain will-call and pick-up services throughout the contract term, complete all orders within six business days, provide electronic proofs for color, font, and size before production, and arrange overnight shipping at OCTA's expense when needed.

The contract value is $15,000 over a three-year term effective November 1, 2026, through October 31, 2029. Award will be made to the lowest responsive and responsible firm based on evaluated pricing. Pricing must be submitted as firm-fixed unit prices for all line items and must remain firm for the entire contract term, incorporating direct costs, indirect costs, freight, and profit. Invoices must be itemized with material costs, and supporting documentation is required for any part exceeding $500. Questions are due September 23, 2026 at 4:00 p.m.; OCTA will respond by written addendum no later than September 30, 2026.