RFQ_260528_Exhibit_A_SOW.pdf
PDF 1 MB Posted
- Solicitation number
- 260528
- Issued by
- Orange County, California
About this file
This is a Scope of Work document for a Request for Quotes (RFQ) issued by the Orange County Transportation Authority (OCTA) for engraved products and engraving services. The contractor must provide a comprehensive range of engraved items and services on an as-needed basis, including black brass perpetual strips for Coach Operator of the Month recognition, magnetic name tags with OCTA logos, employee of the month pen sets, engraved watches for safe driving and retirement recognition, miscellaneous memorabilia items such as coffee mugs and thermoses, retirement mantle clocks, and oval acrylic awards. Additionally, the contractor shall supply trophies, plaques, and engraving services for the Motorist Services section, including FSP Operator of the Quarter and Year perpetual plaques (12" x 15" woodgrain), FSP Operator of the Year plaques (9" x 12" woodgrain), FSP Contractor of the Year plaques (9" x 12" woodgrain), Rodeo Award trophies in three sizes for first, second, and third place, Rodeo Turkey trophies (7.25" tall with gold metal and black marble finish), and Assist Award trophies (9" tall with gold metal and black marble finish). All orders must be completed within six business days and the contractor must maintain will-call and pick-up services throughout the contract term, with overnight shipping available at OCTA's expense when needed. Electronic proofs for color, font, and size must be provided before production begins for all items.
The contract is a blanket purchase order with a three-year term effective November 1, 2026, through October 31, 2029, with a total budget of $15,000.00 and no guaranteed minimum purchase amount. Pricing shall be firm unit prices as quoted by the contractor for as-needed services. Award will be made to the lowest responsive and responsible firm based on evaluated pricing, with firms required to certify they are not subject to Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government. Written questions or clarifications must be submitted by 4:00 p.m. on September 23, 2026, with written responses to be issued by addendum no later than September 30, 2026. The successful contractor must comply with all applicable Equal Employment Opportunity Laws and Regulations and the terms and conditions stated in Exhibit C, entitled "Orange County Transportation Authority General Provisions."
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ_260528_Exhibit_C_OCTA_General_Provisions.pdf | ||
| RFQ_260528_Exhibit_B_Price_Summary_Sheet.pdf |
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Text version
RFQ 260528
EXHIBIT A
SCOPE OF WORK
Engraved Products
1. OBJECTIVE
Contractor shall provide engraved products and engraving services of existing inventory. Due to the nature of this service, Contractor must provide will call and walk-in services. Orders shall be placed on an as-needed basis via phone call, email, or in-person by authorized Orange County Transportation Authority (OCTA) personnel.
1.1. Contractor shall maintain a will-call and/or pick-up option throughout the term of the Blanket Purchase Order.
1.2. OCTA intends to primarily pick-up orders but may occasionally request shipment due to unforeseeable circumstances. The Contractor must provide a shipping option. All shipments must be delivered overnight and will be reimbursed by OCTA at cost.
1.3. Orders placed must be completed within six (6) business days from the date ordered.
2. CONTRACTOR TO SUPPLY PRODUCTS AND ENGRAVING:
2.1. Black Brass Perpetual Strips – Coach Operator of the Month
2.1.1. Perpetual Strips must be produced with the following specifications.
2.1.2. Dimensions – Size: 1/8” height by 3 and 5/8” length OR .875” x 3.625”
2.1.3. Material: thin or lightweight type of brass strip
2.1.4. Description: the strip must have a black background
2.1.5. Font: preferred to be exact or as close to what appears in figure 1 below.
2.1.6. Provide electronic proof for color, font and size before production of requested item.
Figure 1: Perpetual Strips – Coach Operator of the Month
Figure 2: Magnetic Name Tag
3. CONTRACTOR TO ENGRAVE PRODUCTS PROVIDED BY OCTA
OCTA has an existing stock of inventory of watches, pen sets, clocks and two different sizes of oval acrylics for which engraving services are needed. OCTA will provide these items to the Contractor for engraving services.
3.1. Magnetic/Pin Name Tag
3.1.1. Dimensions – Size 1.25” x 3” – 1/8th” with rounded corners
3.1.2. Material: lightweight plastic with magnetic and pin attachment that must be able to withstand heavy clothing or thick fabric and continue to hold the tag in place.
3.1.3. Description: Background of the plate must be in white color with OCTA Logo (Color Code Blue – PMS 293)
3.1.4. Font: The font shall match, or closely resemble, the font depicted in Figure 2.
3.1.5. Provide electronic proof for color, font, and size before production of requested item.
3.1.6. OCTA logo pin will be provided. Remove strain pin from the back of the
OCTA logo pin and glue the pin to the left-hand corner of the name badge as pictured.
3.2. OCTA Employee of the Month Pen Sets (Similar to image below)
3.2.1. Material: Metal
3.2.2. OCTA Logo on pen set.
Figure 3: Employee of the Month Pen set with OCTA Logo
Figure 4: Engraved Watch
Figure 5: A sample of a Miscellaneous Item Engraved
3.3. OCTA Safe Driving Watch and Retirement Watch.
3.3.1. Engrave the name of the recipient. The Font preference to be exact or as close to what appears in figure 4 below. Men’s and ladies’ watches have different size diameters. The size of the font shall be appropriate to the size of the watch.
3.4. Miscellaneous Engraving of Memorabilia Items
3.4.1. Miscellaneous items like Silver/Gold Bus, pen set, watch, stainless steel coffee mug, thermos, etc. Items will be provided.
3.4.2. The engraving plaque to be adhered to the base of the Bus.
Monique Touch Should this be 5?
Figure 6: A sample of a Mantle Clock
Figure 7 : A sample of an engraving Sample
3.5 Engrave retirement mantle clocks. See figure 6 for a sample of the clock and figure 7 for the engraving samples.
The engraving plaque to be adhered to the base of the clock.
3.6. Engrave retirement Oval Acrylic Award medium and large size. See figure 8 for a sample .
The engraving will be where NAME HERE and the NUMBER of Years of Service.
The size font size shall be appropriate for the size of the acrylic award.
Monique Touch This should be 3.5
Figure 8 : A sample of an engraving Acrylic
4. MOTORIST SERVICES: TROPHIES, PLAQUES AND ENGRAVING:
The Motorist Services section manages an operator recognition program for its Freeway Service Patrol (FSP) Operators and Contractors. Included in the program are FSP Operator of the Quarter, Operator of the Year, Contractor of the Year, Annual Assist Awards, Rodeo Award plaques and trophies.
Periodically, Motorist Services also awards plaques or engraved items for operators, contractors, or program partners (CHP Officers, etc.) for special recognition or who may be leaving the program.
Contractor shall provide the following items:
4.1. FSP Operator of the Quarter/Year Perpetual Plaque Issues to Contracted Provider:
4.1.1 12" x 15" Woodgrain Plaque
4.1.2. Order as needed
4.1.3. FSP Logo: See sample FSP Logo
4.1.4. Space for 18 or more operator of the quarter nameplates
4.1.5. Nameplates will be ordered separately over the course of the agreement.
4.2 FSP Operator of the Quarter/Year Perpetual Nameplates:
3” x 1” Black Brass
Sample proof:
4.3 FSP Operator of the Year Plaques:
4.3.1. 9" x 12" Woodgrain Plaque
4.3.2. Order as-needed
4.3.3. FSP Logo: See sample FSP Logo below
4.3.4. Vendor to recommend appropriate materials
Sample Logo: Sample Proof: Sample Picture:
Sample Proof: Sample Picture:
4.4. FSP Contractor of the Year Plaque:
4.4.1. 9" x 12" Woodgrain Plaque
4.4.2. Order as-needed
4.4.3. FSP Logo: See sample FSP Logo below
4.4.4. Vendor to recommend appropriate materials
Sample Proof: Sample Picture:
5. RODEO TROPHY
5.1 Rodeo Award Trophy (Sets of 3)
5.1.1. 6-1/4" wide x 10-1/4" tall x 1-1/4" thick Acrylic Trophy for First Place
5.1.2. 6" wide x 9" tall x 1-1/4" thick Acrylic Trophy for Second Place
5.1.3. 5-1/4” wide by 7-3/4” tall by 1-1/4” thick Acrylic Trophy for Third Place
5.1.4. Order as-needed
5.1.5. Vendor to recommend appropriate materials
5.1.6. FSP Logo: See sample FSP Logo below.
5.1.7. Following the event, OCTA will return the trophies to the Contractor for engraving of the awardees’ names.
Sample Proof:
5.2 Rodeo Turkey Trophy
5.2.1. 7 1/4” tall gold metal trophy on a black marble finish with turkey figure on top
5.2.2. Order as-needed
5.2.3. FSP Logo: See sample FSP Logo below
5.2.4. Vendor to recommend appropriate materials
Sample Trophy:
5.3. Assist Award Trophy
5.3.1. 9” tall gold metal trophy on a black marble finish with different figures (ex. star, tow truck) figure on top
5.3.2. Order as-needed
5.3.3. FSP Logo: See sample FSP Logo below
5.3.4. Vendor to recommend appropriate materials
Sample Trophy:
6. Miscellaneous Trophies or Plaques (Special)
7. Miscellaneous Engraving of Memorabilia Items
7.1 Miscellaneous items like pen and pencil set, watch, stainless steel coffee mug or thermos
7.2 Item will be provided by OCTA
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