Request for Quotes – Annual Pricing for Provision and Delivery of FLBC

Dorchester County, South Carolina, is soliciting Request for Quotes (RFQ) No. 2026-40 to establish annual pricing for the provision and delivery of FLBC (potentially recycled asphalt or similar construction material) to support routine maintenance, repairs, and construction activities across County departments, with a primary focus on Water & Sewer operations. The procurement seeks qualified vendors to deliver materials on an as-needed basis to multiple County locations, with historical usage indicating approximately 428.37 tons ordered between February and September 2025. Quotes must be submitted electronically via the OpenGov portal by January 6, 2026, at 2:00 p.m., with a vendor question submission deadline of January 2, 2026, at 5:00 p.m. The contract term will run from January 30, 2026, through January 29, 2027, with firm pricing throughout the period. Vendors must submit quotes on a per-ton basis, inclusive of material and delivery costs, primarily to 235 Deming Way in Summerville, South Carolina, with the ability to deliver ordered quantities within two business days of receipt.

The RFQ does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain comprehensive insurance coverage, including $1,000,000 in General Liability and Automobile Liability, and comply with Workers' Compensation requirements under South Carolina law. Additional vendor requirements include adherence to the Drug-Free Workplace Act, illegal immigration regulations, and possession of valid business licenses. The County reserves the right to award the contract to one or more vendors based on pricing, availability, and delivery capabilities. While no specific budget range is provided, the historical usage of 428.37 tons suggests a potential annual procurement value in the range of $25,000 to $50,000, depending on material pricing and market conditions. The material must meet quality standards, being clean and suitable for construction applications, free from debris, organic matter, construction waste, and contamination.