Request_for_Quotes_–_Annual_Pricing_for_Provision_and_Delivery_of_FLBC.pdf

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REQUEST FOR QUOTES

No. 2026-40

Request for Quotes – Annual Pricing for Provision and Delivery of

FLBC

Release Project Date December 23, 2025

Question Submission

Deadline

January 2, 2026, 5:00pm

Response Submission

Deadline

January 6, 2026, 2:00pm

Table Of Contents

1. SECTION ONE: SCOPE OF WORK/SPECIFICATIONS

1.1. Specifications

1.2. Payment Terms

1.3. Notifications

1.4. Business Licensing

1.5. Damage of Property

2. SECTION TWO: REQUEST FOR QUOTES (RFQ) GENERAL TERMS AND CONDITIONS

2.1. Preparation, Submission, and Withdrawal of Quotes

2.2. Contractor Representations

2.3. Award of Contract

2.4. Indemnification

2.5. State and Local Taxes

2.6. Drug-Free Workplace Act

2.7. Insurance Requirements

2.8. Inspection

3. SECTION THREE: ATTACHMENTS, REQUIRED FORMS AND INFORMATION

3.1. Quote Submission

3.2. Vendor Questionnaire

3.3. Attachments and Exhibits

1. SECTION ONE: SCOPE OF WORK/SPECIFICATIONS

1.1. Specifications

A. General Information

1. Dorchester County is soliciting quotes from qualified vendors to provide FLBC, delivered on an as-needed basis, to various County locations throughout Dorchester County, South Carolina.

2. The intent of this Request for Quotes (RFQ) is to establish one-year pricing for FLBC to support routine maintenance, repairs, and construction-related activities for County departments, including but not limited to Water & Sewer operations.

3. Deliveries will be ordered intermittently during the contract term. Quantities and delivery locations may vary depending on operational needs. Historical usage information is provided for reference only and does not represent a guarantee of future purchases.

4. The County reserves the right to issue purchase orders to one or more vendors based on pricing, availability, and the vendor’s ability to meet delivery requirements.

B. Material Requirements

1. FLBC shall be clean, suitable for its intended construction and maintenance applications, and free of:

▪ Debris or trash

▪ Organic matter or excessive fines

▪ Construction or demolition waste

▪ Other unsuitable or contaminated materials

C. Pricing

1. Quotes shall be submitted on a per-ton basis, before sales tax.

2. Pricing shall include material and delivery to various locations within Dorchester County.

3. Quoted prices shall remain firm for the entire contract term.

D. Delivery Requirements

1. Delivery locations may include, but are not limited to, 235 Deming Way, Summerville, SC, as well as other County sites.

2. Vendor shall be capable of delivering ordered quantities within two (2) business days of receipt of an order, unless otherwise approved by the County.

3. Failure to meet requested delivery timeframes may result in the County voiding the quote for that order and obtaining material from the next lowest-priced vendor.

E. Quantities

1. Historical quantity ordered for the period 02/01/2025 through 09/30/2025 was approximately 428.37 tons, provided for reference only.

2. The quantities specified and delivery locations are not guaranteed.

3. Actual quantities ordered may be greater or less than historical amounts, and delivery locations may vary.

F. Contract Term

1. Pricing shall be valid from January 30, 2026, through January 29, 2027.

1.2. Payment Terms

Contractor shall invoice Dorchester County after deliveries are made. Payment will be made within thirty

(30) days from the date of invoice approval.

1.3. Notifications

The Contractor will provide notification to Dorchester County of any accidents, injuries, or complaints by the public to allow the department to investigate these matters.

1.4. Business Licensing

The Contractor must possess a valid business license in each jurisdiction.

1.5. Damage of Property

Any damage to Dorchester County property or private property as a result of the Contractor's operation shall be immediately repaired by the Contractor. Should the repair not be instituted soon enough, or satisfactorily in the opinion of Dorchester County, County reserves the right to make the necessary repairs and deduct these costs from any monies due the Contractor. The Contractor shall rent equipment as needed to cover any equipment breakdowns.

2. SECTION TWO: REQUEST FOR QUOTES (RFQ) GENERAL TERMS AND

CONDITIONS

2.1. Preparation, Submission, and Withdrawal of Quotes

A. This solicitation is being issued in accordance with the Dorchester County Procurement Policies. All proposers, and all associated sub-consultants as deemed necessary, shall be able to be properly licensed to conduct its business in Dorchester County, with all licenses, permits, and certificates as required by all local, State of South Carolina, and Federal agencies.

B. Quotes must be electronically submitted via the OpenGov portal; however, Dorchester County is not responsible if submissions are not received due to website or user errors.

C. Quotes submitted after the due date and time are considered “Late Quotes,” and will not be opened or considered.

D. Quotes may be withdrawn by written request received from the Contractor prior to the time set for opening of quotes, but not thereafter.

E. Dorchester County reserves the right to make any changes to this RFQ, or to reject any and all quotes, or parts of any and all quotes or to accept any quote or portion thereof deemed to be in the best interest of the County, or postpone or cancel, at any time, this RFQ, or to re-solicit this RFQ, or to waive any irregularities in this RFQ or in the quotes received as a result to this RFQ. Dorchester County also reserves the right to request clarification or information from any proposer. The County is not liable for any expenses incurred by any firm as a result of being a respondent to this solicitation.

F. Any interpretation, correction or change of the RFQ documents will be made by addendum.

G. It is your responsibility to monitor the Procurement website for any additional information, revisions, or addenda that may be posted.

H. No substitutions will be considered after the Contract award except by amendment or change order.

2.2. Contractor Representations

Each contractor by submitting a quote represents that:

A. The Contractor has read and understands this RFQ (including all specifications, attachments, and addenda) and that their quote is made in accordance therewith.

B. The Contractor has reviewed the RFQ, has become familiar with the local conditions under which the

Work is to be performed, and has correlated personal observations with the requirements of the proposed

Contract Documents.

C. The quote is based on the terms, materials, systems and equipment required by this RFQ, without exception.

D. The Contractor is qualified to provide the services and equipment required under this RFQ and, if awarded the Contract, will do so in a professional, timely manner using Contractor's best skill and attention.

2.3. Award of Contract

A. The contract will be awarded to the most responsive and responsible firm meeting the specifications of the County. Although cost will be a consideration, the award will be based on cost, consistent with the desired quality of service needed for effective use.

B. The lowest quote that meets all requirements, as verified by the Purchasing Services Manager, will be issued a purchase order that represents a contract between the County and the vendor. Acceptance of the purchase order by the vendor indicates acceptance of these RFQ terms and conditions as the contractual terms and conditions of this purchase.

C. The County reserves the right to 1) reject any or all quotes and any part of a quote; 2) waive informalities, technical defects, and minor irregularities in quotes received.

D. The County shall be the sole judge of the suitability of the items or services to be provided pursuant to this RFQ.

2.4. Indemnification

Except for expenses or liabilities arising from the negligence or intentional acts of the County, the

Contractor hereby expressly agrees to indemnify and hold the County harmless against any and all expenses and liabilities arising out of the negligent performance, action or inaction of the Contractor in conduct of this Contract, as follows:

For matters other than those arising from the rendering or failure to render professional services, the

Contractor expressly agrees to the extent that there is a causal relationship between its negligence, action or inaction, or the negligence, action or inaction of any of its employees or any person, firm or corporation directly or indirectly employed by the Contractor and any damage, liability, injury, loss or expense (whether in connection with bodily injury or death or property damage) that is suffered by the

County and/or its officers or employees or by any member of the public, to indemnify and save the

County and its officers and employees harmless against any and all liabilities, penalties, demands, claims, lawsuits, losses, damages, costs, and expenses arising out of the negligence, action or inaction of the

Contractor, regardless of whether such liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses are caused in part by the County. Such costs are to include, without limitation, defense, settlement and reasonable attorney’s fees incurred by the County and its employees. This promise to indemnify shall include, without limitation, bodily injuries or death occurring to the

Contractor’s employees and any person, directly or indirectly employed by the Contractor (including, without limitation, any employee of any subcontractor), the County’s officers or employees, the employees of any other independent contractors, or occurring to any member of the public. When the

County submits notice, the Contractor shall promptly defend any aforementioned action.

For matters arising out of the rendering or failure to render professional services, the Contractor will indemnify and save the County and its officers and employees harmless from and against all liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses arising out of or resultant from any negligent act, error or omission of the Contractor in the rendering or failure to render professional services under this Contract. Such costs are to include, without limitation, defense, settlement and reasonable attorneys’ fees incurred by the County and its officers and employees. This promise to indemnify shall include, without limitation, bodily injuries or death occurring to the Contractor’s employees and any person, directly or indirectly employed by the Contractor (including, without limitation, any employee of any subcontractor), the County’s officers or employees, the employees of any other independent contractors, or occurring to any member of the public. When the County submits notice of claim that triggers the indemnity, the Contractor shall promptly defend any afore mentioned action at its own cost.

The limits of insurance required in this Contract shall not limit the Contractor’s obligations under this

Section. The terms and conditions contained in this Section shall survive the termination of the Contract or the suspension of the Work hereunder. To the extent that any liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses are caused in part by the acts of the County, the

Contractor’s obligations shall be reduced in proportion to the County’s fault. The obligations herein shall also extend to any actions by the County to enforce this indemnity obligation. The recovery of costs and fees all extend to those incurred in the enforcement of this indemnity.

2.5. State and Local Taxes

A. Except as otherwise provided, Contract prices shall include all applicable state and local taxes.

B. The successful Bidder shall calculate that portion of the Contract which is subject to the seven percent

(7%) sales and/or use tax, which amount shall be itemized and shown on all invoices, and shall be paid to

South Carolina Department of Revenue (SCDOR) by Contractor. If the successful Bidder is a non-South

Carolina company, the County will withhold said amount from all invoices and remit payment to the

SCDOR, unless the Contractor furnishes County with a valid South Carolina Use Tax Registration

Certificate Number.

C. The successful Bidder shall indemnify and hold harmless the County for any loss, cost, or expense incurred by, levied upon or billed to the County as a result of the successful Bidder’s failure to pay any tax of any type due in connection with this Contract.

D. The successful Bidder shall ensure that the above sections are included in all subcontracts and sub-subcontracts, and shall ensure withholding on out of state sub and sub- subcontractors to which withholding is applicable.

2.6. Drug-Free Workplace Act

By submitting a quote, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable provisions of the Drug-Free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.

2.7. Insurance Requirements

The successful bidder shall procure, maintain, and provide proof of, insurance coverage for injuries to persons and/or property damage as may arise from or in conjunction with, the work performed on behalf of the County by the bidder, his agents, representatives, employees or subcontractors. Proof of coverage as contained herein shall be submitted prior to the commencement of work and such coverage shall be maintained by the bidder for the duration of the contract period; for occurrence policies.

2.7.1. General Liability

A. Coverage shall be as broad as: Comprehensive General Liability endorsed to include Broad Form, Commercial General Liability form including Products/Completed Operations.

Minimum Limits - General Liability:

$1,000,000 General Aggregate Limit

$1,000,000 Products & Completed Operations

$1,000,000 Personal and Advertising Injury

$1,000,000 Each Occurrence Limit

$50,000 Fire Damage Limit

$5,000 Medical Expense Limit

2.7.2. Automobile Liability

A. Coverage sufficient to cover all vehicles owned, used, or hired by the bidder, his agents, representatives, employees or subcontractors.

Minimum Limits - Automobile Liability:

$1,000,000 Combined Single Limit

$1,000,000 Each Occurrence Limit

$5,000 Medical Expense Limit

2.7.3. Workers' Compensation

A. Limits as required by the Workers' Compensation Act of SC. Employers Liability: $1,000,000.

2.7.4. Owners' & Contractors' Protective Liability

A. Policy will be in name of County. Minimum limits required are $1,000,000. Required if work is defined as a construction project where the bid total exceeds $1,000,000.

2.7.5. Professional Liability

A. Minimum limits are $1,000,000 per occurrence.

2.7.6. Coverage Provisions

A. All deductibles or self-insured retention shall appear on the certificate(s).

B. The County of Dorchester, its' officers/ officials, employees, agents and volunteers shall be added as

"additional insured" as their interests may appear. This provision does not apply to Professional Liability or Workers' Compensation/Employers' Liability.

C. The offeror's insurance shall be primary over any applicable insurance or self-insurance maintained by the County.

D. Shall provide 30 days written notice to the County before any cancellation, suspension, or void of coverage in whole or part, where such provision is reasonable.

E. All coverage for subcontractors of the bidder shall be subject to all of the requirements stated herein.

F. All deductibles or self-insured retention shall appear on the certificate(s) and shall be subject to approval by the County. At the option of the County, either; the insurer shall reduce or eliminate such deductible or self-insured retention; or the bidder shall be required to procure a bond guaranteeing payment of losses and related claims expenses.

G. Failure to comply with any reporting provisions of the policy(s) shall not affect coverage provided the

County, its officers/officials, agents, employees and volunteers.

H. The insurer shall agree to waive all rights of subrogation against the County, its' officers/officials, agents, employees or volunteers for any act, omission or condition of premises which the parties may be held liable by reason of negligence.

I. The bidder shall furnish the County certificates of insurance including endorsements affecting coverage.

The certificates are to be signed by a person authorized by the insurance company(s) to bind coverage on its' behalf, if executed by a broker, notarized copy of authorization to bind, or certify coverage must be attached.

J. All insurance shall be placed with insurers maintaining an A.M. Best rating of no less than an A:VII. If

A.M. Best rating is less than A:VII, approval must be received from County’s Risk Manager.

2.8. Inspection

The purchased services shall be subject to inspection and testing by the County. The Contractor shall, without charge, correct any workmanship found by the County not to conform to the RFQ requirements.

3. SECTION THREE: ATTACHMENTS, REQUIRED FORMS AND

INFORMATION

3.1. Quote Submission

FLBC PROVISION AND DELIVERY

Please provide your quote below to include cost per ton for material with delivery.

Line

Item Description Unit of

Measure Unit

Cost

1 FLBC Provision and Delivery Ton

3.2. Vendor Questionnaire

1. Access to Downloadable Forms*

By clicking below, Offeror acknowledges that downloadable forms must be accessed through this section on the website. They are not accessible from an exported document.

☐ Please confirm

*Response required

2. Statement of Qualifications*

Please download the below documents, complete, and upload.

• P102_-_Statement_of_Qualifi...

*Response required

3. Contact Person for Contract Correspondence:*

Please provide the name, phone number, email address, and mailing address of the person the County should contact regarding contract award.

*Response required

4. Subcontractor Data Form

If applicable, please download the below documents, complete, and upload. If subcontractors will not be used, please skip this question.

• P105_-_Subcontractor_Data_F...

5. Compliance with Illegal Immigration Act*

By clicking "Please confirm" below, the Bidder/Offeror certifies that it will comply with the applicable requirements of Title 8, Chapter 14 of South Carolina Code of Laws and agree to provide to the State upon request any documentation required to establish either; (a) that Title 8, Chapter 14 is inapplicable to the Bidder/Offeror and its subcontractors or sub-subcontractors; or (b) that the Bidder/Offeror and its subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 14.

https://government-project.s3.us-west-2.amazonaws.com/173652/2b939c75-1eec-437a-9924-42d4c9f8ee68_P102_-_Statement_of_Qualifications.pdf https://government-project.s3.us-west-2.amazonaws.com/173652/8cdc95e0-1a5d-441c-8587-cfd427025187_P105_-_Subcontractor_Data_Form.pdf

Pursuant to Section 8-14-60, “A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony and, upon conviction, must be fined within the discretion of the Court or imprisoned for not more than five years, or both.”

Bidder/Offeror agrees to include in any contracts with subcontractors, language requiring subcontractors to (a) comply with applicable requirements of Title 8, Chapter 14, and (b) include in its contracts with the sub-contractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14.

☐ Please confirm

*Response required

6. Non-Collusion Oath*

By clicking "Please confirm" below, the Bidder/Offeror certifies that its agents, servants, and/or employees, to the best of its knowledge and belief, have not in any way colluded with anyone for and on behalf of the Company, or itself, to obtain information that would give the Company an unfair advantage over others, nor have it colluded with anyone for and on behalf of the Company or itself, to gain any favoritism in the award of the Contract herein.

☐ Please confirm

*Response required

7. How did you hear about this opportunity to do business with the County?