Request for Quote -- Media Monitoring Services

The California Office of Emergency Services (Cal OES) has issued Request for Quote #214309 for media monitoring services, seeking a comprehensive one-year subscription for media information sourcing, data analytics, and reporting tools. The procurement covers multiple jurisdictions including Sacramento County, Sacramento City, and West Sacramento City, with a response deadline of February 21, 2025, at 12:00 PM Pacific Time. The required media monitoring services must provide coverage across US National TV Networks, Cable and Independent Stations, US Radio News, global online news sites, blogs, consumer review sites, and social media platforms including Facebook, Instagram, Twitter, YouTube, and optionally TikTok. Specific service features must include unlimited email shares, report builder editing functions, exportable analytics charts, saved searches with notifications, unlimited user access, and a comprehensive media database. Bidders are mandated to complete a Generative AI Disclosure & Factsheet and submit required documentation such as pricing information, small business/DVBE certification, bidder declaration forms, and civil rights certification for bids exceeding $100,000.

The procurement appears open to various vendors, with particular emphasis on encouraging participation from small businesses and Disabled Veteran Business Enterprises (DVBE). The contract is subject to budget appropriations and can be canceled or amended if funding is reduced or deleted, with payment terms following the California Prompt Payment Act requiring compensation within 45 days of accepted deliverables or undisputed invoice receipt. While specific award value ranges are not explicitly detailed, the one-year subscription nature suggests a potentially moderate-scale contract. Vendors must demonstrate capability to provide comprehensive media monitoring across multiple platforms and be prepared to integrate with existing state information systems. The requirement for a GenAI Disclosure indicates a heightened awareness of technological considerations and potential limitations in media monitoring tools. Interested bidders should carefully review all documentation and ensure complete compliance with the state's procurement guidelines and technical specifications.