RFQ_214309_Media_Info_Sourcing.pdf

RFQ 214309 Media Info Sourcing

Request for Quote

Date: February 12, 2025 Subject: Request for Quote (RFQ) Ticket #: 214309 QUOTE/OFFER DUE DATE: February 21, 2025, no later than 12:00 PM, Pacific Time (responses to be provided via e-mail)

Terms & Conditions:

State of California Terms and Conditions and Bidders Instructions applicable to this RFQ/RFO are listed on the Department of General Services’ website as provided here: Required Language for Solicitations and Contracts (ca.gov) (or, for a Leveraged Procurement Agreement (LPA), the Terms and Conditions set forth in that agreement).

It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, Cal OES shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement.

If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, Cal OES shall have the option to either cancel this Agreement with no liability occurring to Cal OES or offer an amendment to the Contractor to reflect the reduced amount.

Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 et seq. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (i) the date of acceptance of Deliverables or performance of services; or (ii) receipt of an undisputed invoice, whichever is later.

GenAI:

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidders/Offerors must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors. The State has developed a GenAI Disclosure & Factsheet to be completed by the Bidder/Offeror.

Failure to disclose GenAI to the State and submit the GenAI Disclosure & Factsheet will result in disqualification of the Bidder/Offeror and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts?search=model%20language https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts?search=model%20language disclosure.

Upon receipt of a Bidder/Offeror GenAI Disclosure & Factsheet the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

The following must be submitted in response to the RFQ/RFO:

1. Pricing information for each line item listed on the RFQ/RFO Cost Sheet (attached)

2. Certified Small Business/DVBE Certification Number: _____________________________ (If

Applicable)

3. Completed/signed Bidder Declaration (attached [GSPD-05-105])

4. Completed Disabled Veteran Business Enterprise Declaration (required form available at

:[DGS PD 843] If Applicable)

5. Completed California Civil Rights Laws Certification (attached – for quotes/bids exceeding $100,000 only)

6. Completed Generative Artificial Intelligence (GenAI)Disclosure & Factsheet [STD 1000]

[required form available at: STD 1000 Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (ca.gov)]

7. A signed “sole source” letter from the software publisher/manufacturer (on letterhead) stating that the software and/or subsequent maintenance being acquired is not available through any other source (If Applicable)

8. Provide Delivery Time (After Receipt of Order): __________________________ Business Days

**ALL QUOTES MUST BE SIGNED AND DATED PRIOR TO SUBMISSION**

This RFQ solicitation form must be signed by an authorized representative that can bind the company contractually.

By signing below, I certify that the Terms and Conditions within this RFQ/RFO are hereby acknowledged and accepted.

Supplier Name:

Supplier Address:

Phone: e-mail:

Authorized Representative Name:

Signature: Date:

For further information regarding this RFQ/RFO, please contact me via email at Tiffany.Donohue@caloes.ca.gov.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf mailto:Tiffany.Donohue@caloes.ca.gov

RFQ Cost Sheet

All license / subscription / support /maintenance information / confirmations shall be sent via e-mail to:

Shawn.Boyd@caloes.ca.gov Robert.Tao@caloes.ca.gov David.Tung@caloes.ca.gov Troy.Walker@caloes.ca.gov

Please provide a quote for the below and provide your NASPO/SCA/SLP/CMAS Agreement Number, if applicable:

Media information sourcing, data analytics, and reports License Subscription One (1) Year Renewal (Upon Approval – 12 months after approval)

No counter proposals will be accepted by the State.

Line Description

(No Substitutions) Qty.

UOM

Unit Price Extension

Standard Features:

• Email Shares: Includes unlimited email shares

• Reporting: Includes a Report Builder Editing Function or

Module

• Analytics: Exportable Analytics charts by media type, including: Mentions & Audience Over Time, Mention Meter, Market Coverage Map, and Word Cloud

• Saved Searches with notifications (20): Saved searches for all users, with unlimited Real-Time or Digest Alert notifications

• User License Primary: Includes unlimited login, search, and views

• Media Database: Database of journalists, reporters, bloggers, influencers, media contacts, and media outlets.

Content Sets:

• Television: US National TV Networks & Affiliates, Cable & Independent Stations

• Radio: US Radio News & Talk Radio from Top Markets

• Online: Global Online News Sites, Blogs, & Consumer

Review Sites/Forums

• Social Media: Facebook, Instagram, Twitter, YouTube, and if available TikTok (although not required to submit a quote).

1 year

Total Agreement/Purchase Amount mailto:Shawn.Boyd@caloes.ca.gov mailto:Robert.Tao@caloes.ca.gov mailto:David.Tung@caloes.ca.gov mailto:Troy.Walker@caloes.ca.gov

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION