Request for Quote for Staff Clothing

The State of Idaho Department of Juvenile Corrections (IDJC) is seeking quotes for staff clothing items across its Juvenile Correction Centers in Lewiston, Nampa, and Saint Anthony, as well as its Peace Officer Standards and Training (POST) academy. The Request for Quote (RFQ) covers a comprehensive range of clothing items including baseball caps, polo shirts, sweatshirts, t-shirts, and potentially jackets, with specific requirements for embroidery and screen-printing services. Vendors must provide detailed pricing for each clothing item, with options for customization through embroidery and screen-printing techniques. The initial contract term is one year, with the potential for up to five additional years of renewals. Evaluation criteria include lowest total cost, with the possibility of awarding to the lowest cost vendor by region, and vendors must provide fully burdened costs with no additional fees. Written questions were due by November 14, 2023, with the original quote due date set for November 29, 2023, though subsequent amendments have extended the due date to December 22, 2023 at 5:00 p.m. Mountain time.

The RFQ does not specify any specific set-aside designations or restrictions on vendor participation. Vendors must comply with insurance requirements, including maintaining commercial general liability, commercial automobile liability, and workers' compensation insurance with specified minimum coverage amounts. The State of Idaho and the Idaho Department of Juvenile Corrections must be named as additional insured parties on liability policies. While no specific budget range is explicitly stated, vendors are required to provide detailed pricing for each clothing item, including embroidery and screen-printing costs. An interesting evaluation nuance is that vendors indicating screen-printing will be conducted outside of Idaho will have a 10% premium added to their bid for evaluation purposes. The IDJC reserves the right to add, delete, or modify item specifications during the contract term, and will make the final determination on including the jacket line item in the award. Vendors must provide comprehensive descriptions of their embroidery and screen-printing pricing methodologies to be used throughout the contract term.