Request for quote #2025-69 Medicare Cost Report

Clackamas County, Oregon is conducting a Request for Quotes (RFQ) #2025-69 for Medicare Cost Report consultation services through its Health Centers Division. The procurement seeks a qualified contractor to develop, prepare, and submit the county's annual Medicare Cost Report to the Centers for Medicare & Medicaid Services. Key deliverables include creating a comprehensive planning document, completing the full Medicare Cost Report, submitting it for review, and providing ongoing consultation throughout the submission process. The RFQ requires electronic submission through Bid Locker by September 23, 2025, at 2:00 PM PST, with quotes limited to five pages. Evaluation criteria will include subjective assessment of company experience, staff qualifications, proposed pricing, references, and project approach. Contractors must demonstrate expertise in Medicare cost reporting and provide a detailed methodology for completing the project. The contract term will extend from the effective date to June 30, 2031, with specific requirements for documenting and supporting the cost report submission process.

The RFQ does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The estimated project budget is $100,000.00, with contractors required to submit competitive hourly rates within a not-to-exceed total. Insurance requirements are substantial, mandating $1,000,000 in Commercial General Liability, Professional Liability, and Automobile Liability coverage. Potential bidders must provide comprehensive documentation of their company and staff experience, including detailed hourly rates, professional references, and a completed Quote Certification Form. The county will select a contractor based on a holistic evaluation of qualifications, approach, and pricing. While no incumbent vendor is mentioned, the long-term contract duration (through June 30, 2031) suggests the county is seeking a stable, long-term consulting partner for ongoing Medicare cost reporting support.