Request for Quotation - Drum Repair Services

Austin Independent School District (Austin ISD) is issuing a Request for Quotation (RFQ) for drum repair services to be performed across the district on an as-needed basis. The procurement encompasses inspection, maintenance, repair, and tuning services for multiple types of percussion instruments, including snare drums, bass drums, tom-toms, marching drums (tenor/quads and marching snares), and steel drums (pan drums). Vendors must demonstrate comprehensive capability in all listed instrument categories, with steel drum tuning expertise required for responsiveness to this solicitation. The scope of work includes general inspection and diagnosis, routine maintenance and cleaning, repair and replacement of worn or damaged components, tuning and sound quality adjustments, and recommendations regarding repair versus replacement decisions. The RFQ was issued on April 24, 2026, with a question deadline of April 28, 2026, at 5:00 p.m. CST and a quote due date of May 8, 2026, at 2:00 p.m. CST. All quotations must be submitted through the AISD Bonfire Portal with unit pricing entered directly into the bid table, and all required district-mandated forms must be signed and uploaded by the deadline. Award will be made to the vendor or multiple vendors offering the lowest price while meeting specifications and providing the best value to the district, with evaluation based on total quote price, past performance, and ability to meet district needs.

The contract term extends from the date of execution until June 30, 2027, with options for two additional one-year renewal periods, potentially extending the contract through June 30, 2029, and pricing shall remain firm throughout the initial contract term. All vendors must comply with applicable federal, state, and local laws and regulations and must submit executed forms including a Bid Certification, Notification of Criminal History, Debarment and Suspension Certification, Strategic Partner Profile, Conflict of Interest Questionnaire, and IRS Form W-9. Federal compliance certifications apply when the District expends federal funds, including provisions related to the Clean Air Act, Federal Water Pollution Control Act, Byrd Anti-Lobbying Amendment (for contracts exceeding $100,000), domestic preferences, and bans on covered telecommunications equipment. Vendors must also certify non-discrimination in employment practices and compliance with energy efficiency standards. The RFQ does not specify a set-aside designation for disadvantaged enterprises, incumbent vendors, or budget ranges, as these elements are typically detailed in separate procurement documents. Austin ISD reserves the right to award to multiple firms to ensure district-wide coverage and may terminate all or any part of any order resulting from this solicitation with thirty days written notice.