2-26QTE061 Drum Repair Services.pdf
PDF 264 KB Posted
- Attached to
- Request for Quotation - Drum Repair Services
- Solicitation number
- 26QTE061
- Issued by
- Travis County, Austin City, Texas
About this file
This is a Request for Quote (RFQ) issued by Austin Independent School District (Austin ISD) Contract and Procurement Services seeking quotations from qualified vendors to provide inspection, maintenance, repair, and tuning services for percussion instruments across the district on an as-needed basis. The scope of work encompasses comprehensive drum repair services including general inspection and diagnosis, routine maintenance and cleaning, repair and replacement of worn or damaged components, tuning and sound quality adjustments, and recommendations for repair versus replacement. Services must cover snare drums, bass drums, tom-toms, marching drums (including tenor/quads and marching snares), and steel drums (pan drums), with vendors required to demonstrate capability in steel drum tuning to be considered responsive. The RFQ was issued on April 24, 2026, with a question deadline of April 28, 2026, at 5:00 p.m. CST and a quote due date of May 8, 2026, at 2:00 p.m. CST. The resulting contract will be effective from the date of execution until June 30, 2027, with options for two additional one-year renewal periods, extending the potential final term to June 30, 2029.
All quotes must be submitted through the AISD Bonfire Portal with unit pricing entered directly into the bid table, and all required district-mandated forms must be signed and uploaded by the deadline. Pricing shall remain firm throughout the initial contract term. The award will be made to the vendor or multiple vendors offering the lowest price while meeting specifications and providing the best value to the district, with evaluation based on total quote price and past performance and ability to meet district needs. Austin ISD reserves the right to award to multiple firms to ensure district-wide coverage and may terminate all or any part of any order resulting from this solicitation with thirty days written notice for cause, convenience, or if deemed in the best interest of the district.
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| File | Type | Posted |
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| 1-Required Forms - combined (W-9).pdf |
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Text version
Request for Quote (QTE)
26QTE061
Drum Repair Services
Date Event
April 17, 2026 Issue Date
April 24, 2026 Due Date for Questions by 5:00 pm CST
April 28, 2026 Questions and Answers posted in AISD Bonfire Portal
May 5, 2026 QTE closes / due date at 2:00 pm CST
May 8, 2026 Notice of Award
Dakota Nalls Procurement Specialist Contract & Procurement Services dakota.nalls@austinisd.org
To ensure a fair and transparent solicitation process and the integrity of submissions:
● All Quotes submitted via Bonfire will not be opened until the specific due date and time shown above.
● Quotes must still be submitted in the specified format and all Required Forms must be signed and submitted with response.
● Question and Answer Protocol: Proposers seeking clarification or have questions pertaining to this QTE must submit questions in writing through the AISD Bonfire Portal no later than the date show above.
● Questions & Answers and all Addenda will be posted on the AISD Bonfire Portal:
https://austinisd.bonfirehub.com/portal/ mailto:dakota.nalls@austinisd.org
Austin ISD – Request for Quote 26QTE061 Drum Repair Services
PURPOSE
Austin ISD Contract and Procurement Services is requesting quotations from firms qualified and experienced in providing inspection, maintenance, repair, and tuning services for percussion instruments across the District on an as-needed basis.
TERM
The agreement(s) resulting from this request for quote will be in effect from the date of execution until
June 30, 2027. The parties by mutual consent may renew the agreement for two (2) additional one-year periods with final term ending on June 30, 2029. Pricing shall remain firm throughout the initial term of the contract period. This is a multiple-year, performance-based contract. The awarded vendor's performance is critical to the success of the contract for the full term.
SUBMISSION INFORMATION & INSTRUCTIONS
To ensure a fair and transparent solicitation process, all submissions must be handled via the AISD
Bonfire Portal: https://austinisd.bonfirehub.com/portal/
1. Pricing Submission: Vendors must enter their unit pricing for all line items directly into the Bonfire
Bid Table.
2. Required Forms: All district-mandated forms must be signed and uploaded to the portal by the deadline.
3. Deadline: No later than Tuesday, May 5, 2026, at 2:00 p.m. CST.
SCOPE OF WORK AND PERFORMANCE REQUIREMENTS
The awarded vendor(s) shall provide comprehensive drum repair services, including but not limited to the following:
1. General Services
● Inspection and diagnosis of instrument condition
● Routine maintenance and cleaning
● Repair and replacement of worn or damaged components
● Tuning and sound quality adjustments
● Recommendations for repair vs. replacement
2. Instrument Types Covered
Services shall be available for the following:
● Snare drums
● Bass drums
● Tom-toms
● Marching drums (including tenor/quads and marching snares)
● Steel drums (pan drums)
Vendors must be capable of servicing steel drums, including tuning, to be considered responsive.
Austin ISD – Request for Quote 26QTE061 Drum Repair Services
3. Repair Services
Vendors shall provide services including, but not limited to:
● Drum head replacement
● Drum tuning and re-tensioning
● Snare wire repair/replacement
● Hardware repair or replacement (lugs, rims, tension rods, mounts, carriers)
● Shell repair (minor and major)
● Cleaning and preventative maintenance
● Steel drum tuning and reconditioning
AWARD CRITERIA
The award goes to the vendor(s) offering the lowest price meeting the specifications and providing the best value to the District. Evaluation will be based on:
1. Total Quote Price (submitted via Bonfire Bid Table).
2. Past Performance and ability to meet the District’s needs.
GENERAL TERMS
AISD reserves the right to award to multiple firms to ensure district-wide coverage. The District further reserves the right to terminate all or any part of any order resulting from this solicitation with thirty (30) days written notice for cause, convenience, or if deemed in the best interest of the District.
CONTACT INFORMATION
For questions regarding the Bonfire portal or technical specifications, please use the "Messages" tool within the AISD Bonfire Portal prior to the question deadline.
END OF SOLICITATION
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