Request for Qualifications for Photography and Videography Services

The New York State Olympic Regional Development Authority is issuing a continuous RFQ on July 15, 2026, to pre-qualify a pool of vendors capable of providing photography and videography services throughout the calendar year, with rolling submissions and no definitive deadline unless the Authority formally closes the solicitation.

This is a pre-qualification vehicle, not a project-specific competitive selection. Pre-qualified vendors will be eligible to participate in future competitive selections for specific engagements, which may span event coverage, tourism and destination marketing, editorial content, action and sports documentation, portrait sessions, documentary-style productions, product and lifestyle photography, and landscape and scenic work across multiple venues including Whiteface Mountain, Gore Mountain, Belleayre Mountain, Mount Van Hoevenberg, the Olympic Jumping Complex, and the Olympic Center. Vendors must furnish all labor, equipment, materials, travel, and post-production services including pre-production planning, on-site coverage, post-production editing, and digital file delivery as directed by the Authority. All photography and videography products become the sole and exclusive property of the Olympic Authority upon creation.

Selected vendors must execute a Master Agreement with an initial one-year term and options for successive one-year renewals. Vendors must obtain comprehensive general liability insurance of $1 million per occurrence and $2 million general aggregate, New York State workers' compensation at statutory amounts, and drone liability insurance of $1 million per occurrence if applicable. Vendors providing Unmanned Aircraft Systems must hold valid FAA Remote Pilot Certifications under Part 107 and submit completed Mission Planning Forms for approval before drone operations.

Pricing submitted is baseline or indicative only and will not bind vendors to specific assignments; vendors may present hourly rates, project-based pricing, or retainer arrangements and must provide detailed rate sheets and discount schedules. The Olympic Authority reserves the right to request updated or project-specific pricing for future solicitations. Prior recipients of similar contracts include Highline Software, Inc., Jordan Craig Media LLC, Logan Swney (d/b/a Logan Swney Photo), and Wildline Media Production. Vendors must register with the Olympic Authority and complete the Submission Form and Procurement Requirements/Certifications documents.