Request for Proposals

The City of Nashville, Georgia, is requesting proposals for an engineering firm to provide pre- and post-award services for community and economic development projects, with proposals due July 21, 2026, at 4:00 p.m. This is a Section 3 Covered Contract; Section 3 Business Concerns are encouraged to apply and must meet Section 3 compliance requirements including labor-hour tracking and documentation of low- and very-low-income worker hiring.

The scope encompasses preliminary engineering reports, planning, design, cost estimating, bidding, contracting, construction oversight, quality control, and project closeout for public infrastructure improvements including severe weather notification systems, water, sewer, street paving, and drainage. The selected firm must meet a 30-day deadline for draft preliminary engineering reports and deliver final plans and specifications within timeframes determined by applicable agency approval requirements. Errors and omissions insurance is required.

The City is considering applying for federal and state funding through the Georgia Department of Community Affairs, including CDBG Annual Competition, CDBG Disaster Recovery (CDBG-DR), Employee Incentive Program (EIP), Redevelopment Fund (RDF), and Immediate Threat and Danger (ITAD) funds. All contracts are subject to federal and state provisions prescribed by the Georgia DCA. The contract may allow the selected firm to provide services for multiple future projects over a limited time period contingent on grant funding.

Evaluation criteria include firm capability in all major engineering disciplines, experience with similar construction projects, knowledge of Nashville, staff expertise, prior CDBG program experience, and cost competitiveness, scored on a four-point scale (Poor through Excellent). Proposals must include years in business, firm history and resources, officer information, business licenses, ability to meet the 30-day PER deadline, key personnel qualifications, three references, and separate pricing for all services including preliminary engineering reports, cost estimates, plans and specifications, surveying, bid documents, contractor management, inspections, and DCA reporting.

Proposals are submitted in three copies to Amanda Thacker, City Clerk, 405 West Washington Avenue, Nashville, Georgia 31639. Contact Korrelle Trollmann at the Southern Georgia RC at (229) 333-5277 or ktrollmann@sgrc.us for the Statement of Qualifications Form, Section 3 Forms, and scoring criteria.