Request for proposals for the lease of 10, 816 SF that consists of 9, 116 SF of usable office space and 1, 700 SF of conditioned warehouse space in austin, texas for the health and human services commission (HHSC)

The Texas Facilities Commission has issued a Request for Proposals (RFP) # 303-7-20786 seeking a lease for the Health and Human Services Commission (HHSC) in Austin, Texas. The procurement is for 10,816 square feet of space, specifically comprising 9,116 square feet of usable office space and 1,700 square feet of conditioned warehouse space to accommodate 50 full-time employees. The RFP requires a comprehensive proposal detailing property specifications, ownership information, references, and financial condition, with proposals due on September 23, 2025, at 3:00 PM. The lease term will be either five or ten years, commencing February 1, 2027, with a target lease award date of January 15, 2026. Evaluation criteria will be weighted as follows: price at 50%, condition of facility/property at 25%, and relevant experience and financial condition at 20%. The proposed space must include manager offices, administrative areas, reception, waiting area, mail room, conference rooms, break room, and specialized areas like a telephone/data closet, along with 48 parking spaces.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The procurement covers Travis County and multiple Austin City jurisdictions, with the Texas Facilities Commission reserving the right to reject any or all proposals. Proposers must comply with state requirements including child support obligations, tax compliance, and non-discrimination provisions. The lease is contingent on continued funding availability and must meet Texas Accessibility Standards, with potential preference given to historic landmarks or properties near military installations. While specific budget ranges are not detailed, the RFP requires a comprehensive cost breakdown for both five-year and ten-year lease options, including base rent, janitorial costs, and utility expenses. The lessor will be responsible for all facility modifications, maintenance, and upgrades, with the agency having approval rights on colors, materials, and finishes. The facility must provide dedicated electrical circuits, LED lighting, and ensure full compliance with ADA/TAS standards.